Administrative Assistant II - Police Training Unit

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Summary

Responsible for performing general office tasks to support assigned unit within the Police Department. Prepares memos, enters data, and generates reports. Answers procedural and general information questions. Maintains confidential files. Works under general supervision, uses independent judgements within limits of applicable rules, regulations, policies, and procedures. Required to drive to perform office related tasks and errands.

Essential Duties And Responsibilities

• Performs administrative duties such as scheduling meetings, preparing reports, managing calendars, and maintain related files
• Registers staff for training courses and make travel arrangements
• Maintains and publishes the department’s training calendar
• Organizes and maintains physical and/or electronic records for assigned area
• Coordinates and books training venue, prepares materials and ensures equipment set-up
• Facilitates effective communication by sending out calendar invites, reminders, and follow-ups when necessary
• Creates and edits a variety of documents, records, and spreadsheets
• Records staff training records
• Completes monthly reports, correspondence, and handles confidential material
• Follows City policies, procedures, and safety guidelines
• Performs other duties as assigned
  
  
  

Minimum Qualifications

• Associates degree in Business Administration, Accounting, or a combination of education and experience in related field
• Three (3) years of experience in professional office environment
• Ability to successfully pass a typing test with a minimum of 40 WPM
  
  
  

Certificates, Licenses, Registrations

• Valid Driver’s License
  
  
  

Thank you for your interest in the position. Please note only those selected for an interview will be contacted.

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