Part-time Municipal Court Clerk

General Purpose of Position

Performs duties associated with Municipal Court functions

Major Duties and Responsibilities

Provides clerical support to the Municipal Court

• Works with attorneys to provide information, process payments and receive filing paperwork
• Accepts payments of fines and processes them according to City policies and procedures
• Prints and files warrant labels

Processes tickets and summons

• Creates paper files for each case
• Files paperwork or distributes to appropriate personnel

Prepares the docket for arraignments and trial sessions

• Assures that the judge has the necessary information
• Creates master case docket sheet for each file
• Prints docket from computer and distributes to the judge, and makes available to the public

Attends court sessions

• Loads files on the computer system
• Works with attorneys, providing necessary information for cases
• Records disposition of each case
• Provides administrative support to the Municipal Court Judge

Manages disposition records and procedures after court and for Traffic Violation Bureau

• Enters dispositions into computer
• Submits records of convictions to the state when required
• Directs the processing of bond money
• Posts fines and fees
• Completes necessary correspondence with attorneys
• Uses appropriate methods in the processing of warrants for no-shows, submitting driver's license suspensions to the state, and placing holds on driver's licenses
• Makes certain that all pertinent filing is done
• Processes guilty pleas and accepts fines

Performs other administrative duties related to departmental functions

• Answers phones, transferring calls to appropriate personnel or taking messages
• Provides phone numbers or other information as needed
• Directs public to appropriate department or person
• Opens departmental mail
• Prepares and sends various reports upon request
• Assists in management of record retention
• Performs other duties as directed

Education and Experience

The person in this position must have a high school diploma or its equivalent

Licenses and Certifications

The person in this position must receive or maintain a valid Missouri driver's license

Knowledge, Skills and Abilities

Knowledge

• Municipal Court processes and procedures
• Specialized computer software systems related to municipal court
• City and departmental payroll procedures
• Basic labor law principles and applications
• General office and filing practices and procedures
• General accounting principles
• Proper grammar and the use of English in speaking and writing
• Computer operations and applications, including word processing and spreadsheets
• OSHA standards and regulations concerning employee safety
• Federal and state statutes concerning the work of the department
• Mathematical skills, including addition, subtraction, division and multiplication
• General functions and operations of municipal government

Skills and Abilities

• Manage attorney requests and other information
• Determine correspondence necessary for attorneys and defendants
• Explain complex concepts in layman's terms
• Organizational skills
• Use of various pieces of office equipment, including typewriters, photocopiers, and facsimile machine
• Accurate typing and data entry using a personal computer
• Use a multi-line telephone system to answer and transfer calls
• Maintain confidentiality
• Proofread reports accurately
• Use various types of office software, including word processing and spreadsheets
• Use common sense
• Pay attention to detail
• Use a 10-key adding machine or calculator
• Complete detailed work accurately
• Work effectively with a wide range of people
• Meet specified deadlines
• Prioritize daily work flow
• Work as a team member with other employees
• Communicate effectively with a wide range of people
• Meet specified deadlines
• Prioritize daily work flow
• Work as a team member with other employees
• Communicate effectively with others, both oral and written
• Work autonomously when necessary
• Handle multiple tasks simultaneously with frequent interruptions
• Deal with others in a professional manner
• Maintain professional composure in heated situations
• Follow departmental and City policies and procedures