HUMAN RESOURCES COORDINATOR

Under general supervision, provides a wide range of administrative and operational support to the Human Resources Department. Direct responsibility for human resources/payroll system regarding all employee status changes and the preparation of required reports, on line application process and onboarding of new employees. Assists in the preparation of the departmental budget and provides expense control and utilization monitoring. Provides essential reviews and associated notifications regarding Family and Medical Leave Act (FMLA) status and requirements for both managers and their employees utilizing FMLA. . Performs other functions and activities, as required, to ensure the smooth flow of human resources department activities.

The following duties have been provided as examples of the essential types of work performed by positions within this job classification.   Management reserves the right to add, modify, change or rescind work assignments as needed.

• Prepares and distributes job postings and job announcements, maintains on line application system and process, sets up interview appointments, and responds to applicants who were not selected.
• Reviews status forms to  ensure accuracy of status change forms before submitting them to department director for approval and subsequently for payroll processing
• Maintains the HR/Payroll System regarding changes to salary, position status and other related changes.         Interacts with the payroll and information systems departments regarding staffing related input to the Finance Department for preparation of the City’s budget. 
• Administers the City’s Family and Medical Leave Act (FMLA) process.  Maintains the FMLA log; sends memos to employees and their department heads regarding FMLA status. Follows-up with departments and employees, as needed, to ensure that time sheets are properly logged.
• Generates periodic recruitment reports upon request.
• Processes appropriate paperwork for Recreation Department summer employees. Ensures that all summer hires receive physicals, drug screenings, background checks, and job offers when appropriate. 
• Assembles new hire packets; arranges for new hire physicals, completion of W-4's, I-9's and other required forms; coordinates hire dates with departments; routes new hire forms for signature. Meets with full time new hires for orientation on benefits and City personnel rules
• Updates, as required, human resources forms available on various City-wide network drives. 
• Runs driver’s licenses verifications on all employees driving city vehicles as needed
• Other duties as required, including, but not limited to, filing, copying, phones, prepares and maintains personnel and medical files for new hires, current and former employees.
• Provides general personnel related information for employment verifications, both verbally and in writing.
• Orders and maintains inventory of department office supplies and orientation supplies.
• Processes paperwork such as: union cancellations, change of address, direct deposit, payroll deduction forms, discontinuance of payroll deduction forms, W-4’s, key/access
• Work with employees to resolve problems or questions
• Assists with Public Record requests.
• Maintains a high degree of confidentiality while working in department.
• Assist   with various research projects or special projects
• Performs other administrative duties as assigned.
• Maintains and tracks budgetary expenditures, processes invoices and budgetary expenditures. Alerts Director to any deviations, overruns or potential shortfalls in available funding. 
• Maintains incident and grievance logs
• Transcribes minutes for Safety Committee meetings.
• Responds to inquiries and requests. 
• Performs duties of co-workers as assigned to ensure continuity of operations during absences.

• Knowledge of standard office practices and procedures including the proper use of computers and standard office equipment
• Ability to accurately record and retrieve information and to meet prescribed deadlines with attention to detail.
• Ability to maintain accurate employee records and generate periodic reports.
• Ability to safely operate assigned equipment including personal computers and standard software applications including Microsoft Office and the HR/Payroll System.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the general public.
• Ability to utilize effective verbal and written communication in developing written and verbal reports.
• Skill in utilizing databases for research, analysis and informational purposes.

 
OTHER JOB CHARACTERISTICS:

• Work is performed in an office environment.
• Frequent use of computer and peripherals, Microsoft Office and finance/payroll software applications, calculator, telephone, fax and copier.

Graduation from High School  and one to  three (3) years of experience in human/ personnel, business or public administration, or related field; or an equivalent combination of training and experience. An Associate’s degree in Business, Office Systems Technology or a related field preferred.

LICENSES/CERTIFICATIONS:  
Possession of a valid Florida Driver’s License.

Salary : $21