Procurement Specialist I

Salary : $15.94 - $18.39 Hourly

Location : Victoria, TX

Job Type : Full-Time

Job Number : 23-00448

Department : Finance and Accounting

Division : Purchasing

Opening Date : 03 / 04 / 2025

Max Number of Applicants : 35

JOB SUMMARY

Under general supervision, the Procurement Specialist I shall process requisitions and purchase orders for City Departments. Purchases standard and nonstandard off the shelf items and materials for the warehouse and print shop and provides a variety of print services to the City.

PRINCIPAL DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following :

• Prepares, processes, and reviews purchase orders and requisitions for proper format, punctuation, spelling, and grammar.
• Creates purchase orders and attaches appropriate documents; uploads documents to vendor website as required.
• Creates and maintains new vendors within ERP system.
• Answers emails and phone calls from vendors and City staff regarding procurement processes and items stocked in the warehouse.
• Fills online orders for the warehouse; notifies the requester when orders are ready for pick up; issues and charges the items requested to the correct department and funding.
• Manages the MSDS sheets for all items stocked in the warehouse; manages appropriate warehouse inventory levels; stocks, cleans, and organizes warehouse shelves; runs warehouse daily report from previous day and verifies against computer system.
• Assists with online auction surplus; assists with the auction process to include preparing item listings, uploading pictures, answering questions from bidders, and marking items as picked up; coordinates disposal of surplus items that did not sell.
• Uses a variety of machinery and equipment to perform print shop functions.
• Operates a color copy machine to print manuals, brochures, business cards, reports, and Utility Office bills.
• Performs related duties as required or assigned.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work is performed in a standard office and warehouse environment. May be required to lift, push, and pull objects.

REQUIRED QUALIFICATIONS

Knowledge, Skills, & Abilities :

The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to : health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2 : 1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union.

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Please visit the Human Resources Department's benefits page for more details.

Are you 18 or older?

Do you have a High School Diploma or GED?

Do you have a valid Driver's License?

Do you have a Certified Texas Contract Manager (CTCM) certification OR are you willing to obtain a certification upon hire?

Do you have experience using printing and binding machinery OR in procurement for a public sector?

How comfortable are you with Microsoft Office applications (Excel, Word, Outlook)?

Which of the following best describes your data entry skills?

How would you rate your ability to manage multiple tasks and meet deadlines?

How would you rate your attention to detail in your work?

Why did you leave or why are you considering leaving your current or most recent job? (Select the option that best aligns with your situation.)

Required Question

Salary : $16 - $18