What are the responsibilities and job description for the Account Clerk III position at City of Virginia Beach?
Job Duties:
Virginia Beach is a diverse, vibrant, appealing community with a dynamic year-round tourism economy that serves the needs of residents and visitors alike. The Virginia Beach Convention & Visitor’s Bureau develops and promotes Virginia Beach as a first-class, year-round destination that contributes to the quality of life and a diverse local economy. Administration supports staff at all levels of the organization in their mission to develop and promote Virginia Beach as a premier, year-round travel destination. Additionally, it serves as a steward of City and departmental resources, ensuring responsible management and sustainable growth.
Job duties for the Account Clerk III include the following:
Maintain internal accounting records for three or more funds and seven or more budget units
Reconcile accounting records with the City’s general ledger financial system (Oracle Financial Cloud)
Produce financial reports from these records on a monthly and as needed basis
Process payment vouchers, journal transfers, cash transmittals, accurately and on time
Provide complex analysis of accounts and maintain sufficient records to support these analyses
Assist with budget preparation, expenditure, and revenue projections
Monitor revenue and expenditure accounts for performance compared to budgeted amounts
Prepare departmental billing and monitor accounts receivable
Complete purchase requisitions and orders
Assist with departmental records management functions
Provide guidance and assistance to both internal and external customers daily
Participate in developing departmental guidelines and staff training presentations
Participate in the maintenance of the fixed asset inventory
Audit vendor financial records and reports for contract compliance
Prepare special reports for management as needed
Supervise and assist subordinate staff if applicable
Furnish information to other city departments, vendors, and the general public
Participate on teams and/or committees
As a City employee, you will enjoy a generous benefits package that includes paid time off, paid holidays, health, dental and vision insurance options, a wellness program, retirement, tuition reimbursement and more.
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Account-Clerk-III-00015.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.004994.pdf
Minimum Requirements:
MINIMUMS:
High school or GED plus three (3) years experience in such positions as account clerk or bookkeeper; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
SPECIAL REQUIREMENTS:
All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
May require a passing score of 30 words per minute on a typing test.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: None
Preferences:
In addition to the minimum requirements, the ideal candidate for this position will have experience listed in the preferences below. Candidates with the preferred experience should ensure the information is provided in the application.
Intermediate level or higher Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc., especially Excel)
Experience with municipal policies and procedures; experience utilizing financial management databases such as GovMax, Insite, Oracle or similar
Experience with financial record keeping procedures, account reconciliations, research methods, and reporting techniques and procedures such as found in General Accepted Accounting Principle guidelines and/or other accounting/bookkeeping best practices
Knowledge of internal control procedures pertaining to financial processes
Experience developing and/or revising applicable guidelines and procedures
Ability to prepare complex financial and statistical reports
Experience in organization of both electronic and paper files and documents
Experience providing quality customer service by establishing and maintaining effective working relationships with the general public, departmental staff and management, vendors and other City agencies
Ability to identify problems or situations and work independently to recommend solutions
Ability to clearly and concisely express ideas both verbally and in writing
Ability to comprehend and follow oral and written instructions
Ability to prioritize workload to meet deadlines
May be required to work outside of 8-5pm time frame for special projects as needed
Special Instructions:
The application is the primary document used to screen for qualifications and years of experience; resumes and cover letters are not reviewed at this time. Please include entire job history on the application.
- Please complete the application in its entirety and include your resume if required by the posting.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
- You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Salary : $39,328 - $60,959
