What are the responsibilities and job description for the IT Project Manager position at City of Westminster?

Salary : $114,020.00 - $142,537.00 Annually

Location : Westminster, CO

Job Type : Full-time Benefited, 40 hours / week (1.0 FTE)

Job Number : 25-00086

Department : Information Technology

Division : 25 IT - Administrative Section

Opening Date : 02 / 24 / 2025

Closing Date : 3 / 10 / 2025 8 : 30 AM Mountain

CITY EQUITY STATEMENT

The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.

Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.

We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

The IT Project Manager is a professional project management position responsible for the supervision, planning, and coordinating of a variety of technology related projects and capital projects for the Information Technology Department. This position will also assist in the development and review of RFPs and contracts related to technology projects. A high level of collaboration with IT staff, other departments, and vendors is required. Work is performed under the direction of the IT Director.

The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee's level of proficiency and usage.

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES / GENERAL COMPETENCIES

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission : The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).

This position supports the goals of the Information Technology Department, which delivers exceptional value and quality of life through the deployment and support of innovative technologies and SPIRIT.

Every employee is accountable to :

Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
Act as an ambassador by understanding and fostering the organization's mission and vision
Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
Address difficult or contentious issues in a constructive manner
Support / promote change; demonstrate flexibility, and take calculated risks when appropriate
Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
Work to continuously improve the efficiency and effectiveness of the service or product being delivered
Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES

Citywide - Every employee in this position is accountable to :

Establish effective interpersonal relationships through honest, open communication and follow-through on commitments

Recognize personal strengths and weaknesses, and target areas for personal self-development

Demonstrate initiative in performing job tasks

Exhibit problem-solving skills leading to sound judgment and quality decisions

Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently

Communicate effectively with individuals and groups using clear and concise verbal and written communications

Demonstrate accountability for work, and take ownership in job performance

Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific - Every employee in this position must be able to :

Demonstrate knowledge of technology and City services understanding how such technologies can be leveraged to support organization strategic goals

Demonstrate knowledge of project management methodologies, practices, and skills in the project management discipline

Collaborate with surrounding jurisdictions on topics related to project management and technology projects

Present ideas, data, and reports clearly and concisely both verbally and in written form to IT management, city leadership, management, and outside agencies

Collaborate with City departments, vendors, IT staff, and other agencies in the planning and execution of technology related projects

Demonstrate understanding of technology contracts and how they affect projects

Manage and adhere to schedules and timetables

Demonstrate knowledge in RFP development and process as it relates to projects

Leadership - Every employee in this position is accountable to :

Foster a participatory organizational climate that is open, positive, reinforcing, and supportive

Encourage employees to be accountable for their work and take ownership in what they do

Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some

Demonstrate collaboration and conflict resolution skills with other departments and employees

JOB SPECIFIC FUNCTIONS

Essential Job Functions, Duties, Responsibilities, and Tasks

1. Manages four (4) to six (6) technology projects at a time

Reports consistently on progress and obstacles of the Technology Project Portfolio

2. Assists the IT leadership in developing and maintaining project management standards for the IT Department

Assists the IT Procurement Specialist and Management Analyst in reviewing technology contracts and RFPs

Trains and coaches IT supervisors in project management to encourage standards

Assists the IT Director in managing project governance for the IT Department

Assists the IT leadership in defining and maintaining key performance indicators for the continuous improvement of project management in the Department

3. Communicates successfully and develops and maintains effective relationships

Prepares effective written communications such as reports, memos, activity logs, etc.

Demonstrates effective oral communication skills with the representatives from other governmental agencies and other members of the department and city

Engages with other department members as well as the city and public in a positive collaborative manner

4. Effectively uses industry and departmental knowledge, including :

Demonstrating working knowledge of department policies, regulations, and procedures

Adhering to the Information Technology processes and practices

Maintaining current knowledge of standards and accepted best practices of technology

Participating in all required training

5. Maintains regular and punctual attendance

Other Duties and Responsibilities

Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City's discretion.

POSITION REQUIREMENTS / WORKING CONDITIONS / PRE-EMPLOYMENT REQUIREMENTS

Education, Experience, Skills, Formal Training, Licenses, and Certifications

Required :

Bachelor's degree in Computer Science, Information Systems Management, Business Administration, or related field

Three (3) years of experience in project management as a project manager

Three (3) years of experience in the technology field

Two (2) years of experience in contracts and RFP development

Excellent verbal and written communication skills

Preferred :

Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered

PMP or equivalent certification

Physical Requirements

Work is sedentary in nature and requires sufficient physical stamina and strength for :

Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods

Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies

Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment

Frequent lifting, carrying, and pushing and / or pulling of up to ten (10) pounds to move material and supplies; occasional lifting and pushing and / or pulling of up to 25 pounds with dollies and carts

WORKING CONDITIONS

Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, vendors, and outside agencies.

Required Materials and Equipment

Personal computers, keyboards, calculators, telephones, audio-video equipment, and standard office equipment. Utilizes electronic connections to off-site locations.

PRE-EMPLOYMENT REQUIREMENTS

Background checks will include employment references and criminal history and when applicable, credit check, driver's license record, education verification

Must be able to pass the FBI Criminal Justice Information Services (CJIS) background check due to access to sensitive areas

Pre-employment drug screen

Must be legally entitled to work in the United States

The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.

The City of Westminster offers a comprehensive benefit package including :

Health and Dental

Flexible Spending

Pension / Retirement Plans

Term Life Insurance

Long-term Disability

Survivor Benefits

Wellness Program

Leave program that provides for vacation, holidays, sick leave, major illness, on the job injury, and administrative reasons

Career Development Program

Tuition Reimbursement Program

For a more detailed overview of our Exempt and Administrative Officer benefit package :

The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.

401(a) Contribution Rates :

Employee Mandatory Contribution : 11.5% of your base pay. Contributions are pre-tax and fully vested.

Employer Contribution : 12% of your base pay.

Employer Contribution Vesting Schedule

Less than 3 years - 0%

3 to 4 years - 60%

4 to 5 years - 80%

Over 5 years - 100%

For employees age 55 and older, the employer contributions are 100% vested

The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.

Do you have a Bachelor's Degree from an accredited four (4)-year college or university in Computer Science, Information Systems Management, Business Administration, or related field?

Do you have three (3) years of experience as a project manager?

Do you have three (3) years of experience in the technology field?

Do you have two (2) years of experience in contracts and RFP development?

Do you have experience working in Microsoft Word, Excel and Outlook?

Please rate your proficiency with Microsoft Word software :

Advanced

Proficient

Moderate

None

Please rate your proficiency with Microsoft Excel software :

Advanced

Proficient

Moderate

None

Please rate your proficiency with Microsoft Outlook software :

Advanced

Proficient

Moderate

None

Do you have experience working in JD Edwards software?

Do you have experience working in Cobblestone contract management?

Do you have a Project Management Professional (PMP) or equivalent certification?

Why are you interested in this IT Project Manager position with the City of Westminster, Colorado, IT Department?

Required Question

Salary : $114,020 - $142,537

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