What are the responsibilities and job description for the Payroll Specialist position at City of Wilmington, NC?
The City of Wilmington is an Equal Opportunity Employer.
Position Description
This position assists in processing payroll bi-weekly to ensure all employees are paid accurately and timely by maintaining electronic payroll records, maintaining FLSA and unsigned timecard non-compliance lists, reviewing all timecards for accuracy, and contacting departments to correct errors before processing. Other duties include providing customer service to departments and employees on payroll-related inquiries, reconciling and processing supplemental insurance payments, and performing other duties as directed by the supervisor which may include verifying employment information for agencies, submitting garnishment payments to agencies, signing and processing loan applications, and serving as a notary.
Typical Tasks
- Review timecards for accuracy, FLSA compliance, timecard approval compliance, contacting departments for corrections, and making corrections to errors prior to processing. Maintain FLSA noncompliance spreadsheets. Review payroll timecards for missed punches, negative accruals, short lunch breaks, overall accuracy, etc. Manage unsigned timecards by notifying employees and supervisors and maintain tracking log of manually signed timecards. Reset annual School Leave accruals to ensure compliance with the policy.
- Reconcile insurance billings monthly; process administrative fee payments; maintain monthly health, dental, and vision accounts receivable adjustments; monitor claims payments for dental, vision, and medical insurances monthly; and submit Firemen's Pension quarterly reports to the State.
- Processes employee paperwork by updating employee information, processing loan information, updating tax withholding changes, maintaining files, and making changes as requested by employees. Serve as the first point of contact for payroll questions, concerns, and/or support for supervisors and employees. Complete child support information reports and return to agencies. Process wage verifications, sick bank enrollments, payroll adjustment forms, etc.
- Prepare and scan payroll documentation, such as ICMA loan schedules, IRS levy documents, garnishments, child support orders, W2s, etc. into TCM; coordinate with HR and IT staff to ensure no duplication of records
- Processes payroll for direct deposit by keying time changes for employees, entering direct deposit information, and performing duties in the absence of a Payroll Accountant. Assist employees with questions on the direct deposit portal including navigation, unlocking users, and password resets.
Qualifications
Required Qualifications
Education / Experience :
Associate's degree or higher in Accounting, Finance, Business Administration, Public Administration, or a closely related field and Three (3) years of full-time professional experience in payroll, accounting, financial analysis, or other positions requiring compilation, reconciliation, and analysis of detailed financial information.
or
High School Diploma and Five (5) years of full-time professional experience in payroll, accounting, financial analysis, or other positions requiring compilation, reconciliation, and analysis of detailed financial information.
Other Requirements:
- Valid Driver's License
- Must be Bondable
- Possession of Fundamental Payroll Certification (FPC) or ability to obtain within two years of hire.
Note: Driving, criminal, and credit history check is required for the selected candidate. Selected candidate will also be required to pass a post-offer drug screen.
Supplemental Information
PHYSICAL DEMANDS: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
WORKING CONDITIONS: This position generally requires work in an office setting
**Applicant Status Updates: After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department. All updates regarding an application can be viewed through your applicant portal.**
Our Core Values:
INCLUSION | COLLABORATION | CREATIVITY | ACCOUNTABILITY
Our Mission Statement: Through forward-thinking policies and responsible stewardship, we are creating a better city every day with excellent core services and quality of life for all.
What we offer:
The City of Wilmington believes that employees are one of our most important resources. We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families. Our benefits package includes:
- Comprehensive medical, dental, and vision insurance many other insurance options
- Excellent retirement benefits, including a city provided 4.5% contribution each pay period into a 401(k) account and automatic enrollment into the North Carolina Local Government Employees’ Retirement System
- Employer-paid health & wellness clinic
- Paid sick and vacation leave 13 paid holidays per year
- 6-weeks paid parental leave
- Paid volunteer & blood donation leave to give back to our community
- Flex schedule and telework availability, depending on your position
- Professional development trainings & leadership initiatives
- Tuition assistance benefits
Applicant Status Updates: After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department. All updates regarding an application can be viewed through your applicant portal.
