What are the responsibilities and job description for the Payroll Administrator position at Clackamas County Children's Commission?
Records Management
o Maintain and manage electronic and hard copy Human Resources records, including personnel files, recruitment files, licensing, and training files.
o Process records requests, including verification of employment, unemployment claims and personnel files.
HRIS System
o Maintain and manage HRIS system, including:
o Work with vendor on system maintenance and upgrades
o Troubleshoot general issues and elevate to vendor to resolve issues.
o Answer questions and coach users on system use
o Update user groups, workflows, permissions as agency changes process and incumbents
o Use knowledge of HRIS system to recommend improvements to agency practices, find efficiencies for managing information.
o Input agency information updates
o Provide data and information as needed for HR metrics, union negotiations, and requests from agency directors.
Payroll Function
o Bi-Weekly Payroll Processing: Manage and execute bi-weekly payroll for all staff members.
o Payroll/Timecard Support: Provide comprehensive support for payroll and timecard-related inquiries and issues.
o Timecard Review: Ensure accuracy and compliance of timecards.
o Final Checks Preparation: Prepare final checks for terminated employees, including required deductions and payouts for vacation and mileage.
o New Hire Reporting: Report new hires to the State for Child Support orders.
o Garnishments and Child Support Orders: Enter garnishments and child support orders into Paylocity as received.
o Summer Deductions: Calculate and enter summer deductions during fall and spring school sessions.
o Time Off Policy Application: Apply the company’s time off policy within Paylocity.
o Deduction Changes/Additions: Enter changes or additions to deductions, such as union dues and deductions for employees on leave.
o Earnings and Deductions Management: Add new earnings and deductions to Paylocity as needed.
o Update annual holiday schedule in payroll system.
o Processing and issuing W2 forms to employees
SECONDARY FUNCTIONS:
· Special projects
· Other duties as assigned.
· Some evening and weekend work may be required.
ADDITIONAL EXPECTATIONS: (This is standard for all CCCC jobs)
Diversity, Equity, and Inclusion: Positively interact with children, families, staff, and community members from various culture, race, family structure, gender, age, sexuality, ability, religious, and socio-economic backgrounds. With awareness of own biases, perform work in a manner that is inclusive of all participants.
Supportive Supervision: Actively participate in relationship-based supportive supervision through reflective practices.
Code of Conduct: Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct.
Confidentiality: Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.
Training: In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.
Job Type: Full-time
Pay: From $26.60 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Paylocity: 1 year (Preferred)
- Payroll management: 3 years (Preferred)
Ability to Commute:
- Marylhurst, OR 97036 (Required)
Ability to Relocate:
- Marylhurst, OR 97036: Relocate before starting work (Required)
Work Location: In person
Salary : $27
