CGU Administrative Coordinator Position

Claremont Graduate University is seeking a detail-oriented and experienced individual to support operational tasks within the Center of Information Systems and Technology. This position will assist the Director of CISAT with administrative duties, facilitate student success, and coordinate program events.

Job Description

• Assist the Director of CISAT with administrative tasks such as coordinating room management for events and maintaining accurate information in PeopleSoft.
• Facilitate student success by assisting with form processing for degree changes, tracking and submitting forms for milestones, and qualifying exams.
• Coordinate student dissertation defenses with students and faculty, including keeping track of dissertation committees and submitting appropriate forms.
• Coordinate and facilitate program events on and off campus, including orientation, guest speaker, and other CISAT-related events.

Required Skills and Qualifications

• Excellent ability to multi-task in a fast-paced environment.
• Excellence in attending to details and error checking all submitted work.
• Strong communication, interpersonal, and presentation skills (verbal and written).
• Ability to work independently and as an integral part of a collaborative team.
• An exceptional customer-service orientation aimed at high-quality interactions with students, faculty, and administrators.
• Ability or willingness to use proactive outreach techniques aimed at helping students and faculty move through processes in a timely, smooth, and respectful manner.
• Ability and willingness to meet, track, and report on targeted objectives within the school.
• Ability to work effectively, collaboratively, and respectfully with staff, faculty, and administration.
• Proficient in MS Office/systems (MS Word, Excel, PowerPoint)
• Willing and able to work effectively with administrative database systems (e.g., PeopleSoft, Slate, Workday)
• Demonstrated knowledge and sensitivity to working with diverse populations.

Benefits

This is a full-time, benefits-based, hourly position. The regular hours for this position are 8:30 a.m. to 5 p.m. operating on a 37.5-hour work week. Hours may vary due to needs of the school. This position is on-site with the flexibility to work remotely up to 1 day per week with supervisor approval.

This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.