What are the responsibilities and job description for the Office Administrator position at CLARITY?
REQUIREMENTS:
- Excellent organizational skills;
- Ability to work independently and in team;
- Good knowledge of English;
- Excellent computer skills, incl. Microsoft Office;
- Proper business etiquette manners;
- Ability to navigate and systematize a large amount of information;
- Experience in record keeping;
- Good communication skills;
- Skills to explain, coordinate and present;
- Stress resistance skills.
RESPONSIBILITIES:
- Ensure prompt office supply (coffee, water, fruits, stationery, etc.);
- Assist in the work organization of the office;
- Keep office cozy and comfortable;
- Monitor office air conditioning system;
- Greet and meet visitors, direct them to the appropriate persons according to their needs;
- Send correspondence and parcels by courier and postal services;
- Actively participate in events organization and planning, as well as conducting various activities;
- Ensure timely procurement for events;
- Decorate event spaces;
- Assist in HR daily activities;
- Manage the company intranet (i.e. Workplace, CLARITY Monthly, etc.);
- Purchase birthday gifts for employees;
- Provide prompt information communication (calls and e-mail processing);
- Provide support to the company's management and colleagues in the daily work process;
- Book venues as per need (meeting rooms, conference halls, etc.);
- Translate documents and web information (Latvian, English);
- Assist in benefits system.
