What are the responsibilities and job description for the Project Coordinator position at Clark Electric?

Job Description

The Project Coordinator provides overall support by assisting in material management, documentation, communication with the project team, and enforcement of safety standards. This role is a great training opportunity with a defined career path in project management. This position requires a proactive thinker, who is self-motivated, shows attention to detail as well as ability to manage field management directly and indirectly in an effective and efficient manner.

Responsibilities :

Project Administration

Coordinate and enforce project safety standards and ensure compliance with regulations.
Maintain and update project schedules, milestones, and drawings.
Prepare and organize job start-up documents, including Notices of Commencement, contracts, and permits.
Track daily work progress and report to project managers.
Create, update, and manage RFIs, change orders, submittals, and permitting documentation.

Cost Estimation and Budgeting

Prepare estimates by gathering proposals, blueprints, and related documents.

Use project management software for take-offs, budgeting, forecasting, and data analysis.

Maintain cost databases and ensure accurate backups.

Collaborate with pre-construction teams to validate project scopes and change orders.

Vendor and Subcontractor Management

Build and maintain strong relationships with vendors and subcontractors.

Obtain and analyze quotes for labor, materials, and equipment.

Coordinate municipal account setups, license renewals, and insurance documentation.

Project Execution Support

Oversee jobsite procurement, including hotel bookings, material storage, and travel accommodations.

Collaborate with staffing coordinators to address manpower needs.

Coordinate startup activities, including temporary power, demolition, and initial meetings.

Safety and Compliance

Develop and maintain job-specific safety plans and documentation.

Assist in identifying and mitigating potential risks to ensure project continuity.

Communication and Reporting

Prepare detailed internal and external project status reports, covering equipment, manpower, and material requirements.

Act as a liaison between field teams, project managers, and pre-construction teams to ensure cohesive operations.

Education :

Bachelor’s degree in human resources, Business Administration, or related field preferred, or equivalent work experience.

Working Conditions :

Combination of office and job-site environments.

Occasional travel to project sites and municipality offices.

Qualifications :

Strong analytical and problem-solving skills

Proficient in Excel, Word, Outlook, Bluebeam and applicable Engineering programs

Able to perform at a high level of proficiency under pressure to meet deadlines

Works well with a diverse group of people

Strong work ethic and moral character

Strong written and verbal communicative skills

Impeccable problem-solving skills and attention to detail

Ability to communicate and plan with management

This position requires a successful completion of a drug screening

This position requires a successful MVR check

Valid Driver’s License

Ability to walk job sites with which would include but not limited to the following physical duties : ascending and descending ladders, walking on uneven terrain, walking up and down hills, being exposed to various weather conditions

Demonstrate and uphold all of Clark Electric’s core values, which include Accountability, Growth, Safety, Quality, and Culture

Company Description

Founded in 2009, Clark Electric is a State Certified Electrical Contractor based in St. Petersburg, FL. We emphasis focus on two main operating departments : Commercial Construction and Commercial Service. Our focus is on providing safety and continuous customer satisfaction. Visit our website at www.clarkelectricflorida.com for more information.

Company Description

Clark Electric is one of the fastest growing electrical companies in Florida. Through our dedicated team of professionals, and partnering with the industry's leading manufacturers, and distributors Clark Electric provides guidance from commencement of each project until the very last light is turned on. Each of our projects begin with our pre-construction department providing all necessary tools for estimating, budgeting, design-assist and planning of your project. Throughout each of our enterprises, our dedicated project management team is committed to assisting our clients and ensuring Clark Electric gives you the power to succeed. Founded in 2009, Clark Electric is a State Certified Electrical Contractor based in St. Petersburg, FL. We emphasis focus on two main operating departments : Commercial Construction and Commercial Service. Our focus is on providing safety and continuous customer satisfaction. Visit our website at www.clarkelectricflorida.com for more information.

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