What are the responsibilities and job description for the Legal Administrative Assistant position at Clark Hill?
Clark Hill PLC’s Grand Rapids office is seeking a full-time Legal Administrative Assistant. At least 2 years of experience in a Legal Administrative Assistant role is desired. This position supports multiple attorneys. The primary areas of practice in this office include education, litigation, tax/estate planning, real estate, and labor and employment. The Legal Administrative Assistant in this role may be required to support attorneys in any one of these areas, or others depending on the needs of the office, so adaptability and willingness to learn new practice areas is crucial. This position is responsible for providing the requisite legal secretarial and administrative (clerical) support needs of assigned attorneys; preparation of letters, memos, pleadings and other documentation as required; submission of information for conflict checks and new client setups as well as preparation of supporting documentation; file pleadings, electronically or otherwise, with the appropriate court systems; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients; answering incoming calls for assigned attorneys; maintaining a system of filing for all attorney work and client information including utilizing electronic file sharing systems; entering attorney time.
Essential Job Functions:
- Provide legal secretarial and administrative (clerical) support to assigned attorneys.
- Prepare letters, memos, pleadings and other documentation as required.
- File pleadings (electronically or otherwise) with the appropriate court systems.
- Docket dates into a central docketing system.
- Make travel arrangements.
- Prepare expense reimbursement documentation.
- Provide documentation, as required, to clients, opposing counsel, and others.
- Enter information into the system for the purpose of running conflict checks and new client setup information as well as preparation of supporting documentation.
- Maintain an appropriate filing system for physical and electronic files for all attorney and client work, including utilizing electronic file sharing systems.
- Answer incoming phone calls for assigned attorneys, unless otherwise directed.
- Enter attorney time.
- Perform other duties or tasks as assigned or requested (as needed).
Minimum Requirements
Must possess:
- A minimum of 2 years of experience.
- Excellent computer skills utilizing MS Word and related software, Outlook, PDF software, and electronic document and file management systems.
- Excellent attention to detail and proofreading skills.
- Ability to handle multiple tasks at one time.
- Excellent prioritization skills, and the ability to manage a diverse workload for multiple people.
- Excellent organizational skills.
- Willingness to learn new practice areas.
- Must be self-motivated.
- Must be a self-starter.
- Ability to absorb information quickly and adapt to change.
- Ability to exercise good judgment and business acumen when interacting with clients, potential clients, guests of the firm, and co-workers.
- Excellent communication skills, both verbal and written.
- Team player orientation.
- Interested candidates should include a cover letter with their resume.
Clark Hill PLC is an Equal Opportunity Employer
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