What are the responsibilities and job description for the Accounts Payable Clerk position at Clerk of Court and Comptroller’s Office?
GENERAL DESCRIPTION OF DUTIES
To review and process all invoices, bills and expenses for all Board of County Commission departments in compliance with the Board's purchasing policy.
ESSENTIAL EXPECTATIONS OF PERFORMANCE
Vision – To be the most trustworthy, efficient, accountable and helpful Clerk’s office in the State of Florida. We recognize that our dedication to excellence depends on creativity and innovation. We do not accept the status quo but instead strive for ways to improve processes and best practices. We value flexibility and the ability to adapt.
Service Excellence – Model behaviors that promote a peaceful, productive work environment. Demonstrate teamwork through eagerness to assist with difficult tasks. Be committed to customer satisfaction through timely, accurate communication. Listen attentively, solicit feedback and respect the opinions of others.
Engagement – Be motivated to contribute to the success of our organization. Exhibit positive commitment to actions that further our mission, vision and core values. Engagement is evident through productivity, dependability and showing initiative to seek out new responsibilities, act on opportunities and problem solving. Shows a sense of purpose in fulfilling day-to-day responsibilities.
Respectful / Ethical Conduct – Consistently serves the public and co-workers respectfully, promptly and competently with the highest sense of honesty and integrity, not compromising the truth. Treats fellow Clerks, customers, partners and suppliers with mutual respect and sensitivity, recognizing the importance of diversity. We respect all individuals and value their contributions.
Education and Training – Through personal and professional growth, we develop and maintain the essential knowledge and skills to perform our duties to the best of our abilities, keeping knowledge and skills up-to-date, and turning mistakes into learning opportunities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Review and process invoices, bills and expenses in compliance Governmental Accounting Standards and with adherence to the Board of County Commissioners purchasing policy. Understand and verify cost centers, spend categories, supplier information, goods and services and have a general knowledge of County projects.
- Communicate and maintain relationships with County Departments and Suppliers.
- Answer telephone, return voicemails and emails, and distribute mail in a timely, proficient and professional manner.
- Analyze workflow processes.
- Perform other related functions as assigned.
EDUCATION AND/OR EXPERIENCE
Education:
Candidate must possess a High School Diploma or GED equivalent. A two year Associates Degree is preferred but is not required for this position.
Experience:
- Minimum of two (2) years financial record keeping experience. Accounts Payable experience in a high volume office preferred.
- Basic knowledge of accounting.
- Must be able to meet and interact with others in situations that require tact, discretion and courtesy.
- Must be adaptable to change.
- Good working knowledge of Microsoft Office applications, including MS Word, PowerPoint, MS Excel, and Outlook.
- An equivalent combination of education, training and experience may be substituted at the Clerk’s discretion.
Licenses/Certificates:
A valid Florida Driver's License or Florida Identification is required for the hiring process.
WORK ENVIRONMENT
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 5 - 10 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Work Schedule:
- Monday through Friday, 40 Hours per week between the hours of 7:30am and 5pm in accordance with pre-approved work schedule within department.
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Your application will remain active for a period of one year from the date of your application submission. You may only renew your application by resubmitting after one year has expired. The Clay County Clerk’s Office promotes from within whenever feasible. If the position is not filled in this manner, we pull from current applications on record in our database. The Clerk's office advertises employment opportunities on a public website (www.clayclerk.com) and occasionally on social media.
Please Note: Submitted applications and accompanying materials become the property of the Clerk's office and may become a matter of public record. Final employment decisions rest with the Clay County Clerk of Court, in compliance with federal and state laws regarding non-discrimination and preference.
Criminal Background Checks
All employees of the Clerk's office are required to have their fingerprints scanned as part of the hiring process so that a criminal background check can be performed. All employment shall remain probationary at least until the background is cleared. Because it is necessary for all Clerk’s office employees to be bonded, any criminal background check results that reveal a finding of guilt by a court or jury, an admission of guilt or no contest in any criminal matter regardless of adjudication may result in termination even after probationary time is completed.
Employment with the Clerk's office is a statutorily appointed position and serves at the will and pleasure of the elected Clerk of Court.
Salary : $20
