What are the responsibilities and job description for the OFFICE ADMINISTRATOR position at Cloninger Ford Inc?
Job Summary:
We are seeking a detail-oriented Office Admin/Payables professional to join our team. This role will be responsible for managing accounts payable processes, supporting office administration, and processing cash deposits.
Key Responsibilities:
Accounts Payable:
- Process invoices and expense reports in a timely manner.
- Verify accuracy of invoices and resolve discrepancies with vendors.
- Prepare and maintain payment schedules.
- Ensure compliance with company policies and procedures.
- Assist with month-end closing activities related to payables.
Office Administration:
- Manage office supplies inventory and reorder as necessary.
- Support scheduling and coordination of meetings and events.
- Assist with filing, data entry, and maintaining organized records.
- Serve as a point of contact for internal and external inquiries.
- Provide administrative support to other departments as needed.
Communication:
- Maintain positive relationships with vendors and staff.
- Communicate effectively with team members to ensure smooth operations.
Benefits:
- Medical, dental, vision
- Full benefits package
- Paid Vacation
- 401k
Qualifications:
- High school diploma or equivalent; associate's or bachelors degree in accounting, business administration, or related field preferred.
- Proven experience in accounts payable or a similar administrative role.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Familiarity with accounting software (e.g., Reynolds and Reynolds, DMS) is a plus.
- Excellent communication and interpersonal skills.
- Cash deposit experience preferred.
