OFFICE ADMINISTRATOR

Job Summary:

We are seeking a detail-oriented Office Admin/Payables professional to join our team. This role will be responsible for managing accounts payable processes, supporting office administration, and processing cash deposits.

Key Responsibilities:

• Accounts Payable:

  • Process invoices and expense reports in a timely manner.
  • Verify accuracy of invoices and resolve discrepancies with vendors.
  • Prepare and maintain payment schedules.
  • Ensure compliance with company policies and procedures.
  • Assist with month-end closing activities related to payables.

• Office Administration:

  • Manage office supplies inventory and reorder as necessary.
  • Support scheduling and coordination of meetings and events.
  • Assist with filing, data entry, and maintaining organized records.
  • Serve as a point of contact for internal and external inquiries.
  • Provide administrative support to other departments as needed.

• Communication:

  • Maintain positive relationships with vendors and staff.
  • Communicate effectively with team members to ensure smooth operations.

Benefits:

• Medical, dental, vision
• Full benefits package
• Paid Vacation
• 401k

Qualifications:

• High school diploma or equivalent; associate's or bachelors degree in accounting, business administration, or related field preferred.
• Proven experience in accounts payable or a similar administrative role.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting software (e.g., Reynolds and Reynolds, DMS) is a plus.
• Excellent communication and interpersonal skills.
• Cash deposit experience preferred.