Executive Assistant

Our goal is to solve problems and deliver results for our clients. At Cloud and Things, you can be a part of transforming the public sector’s IT environment. Our team is on the forefront of helping to solve the government's most complex IT challenges. If you are seeking a role that offers the opportunity to work on rewarding projects, consider a career with Cloud and Things.  

Overview:

We are seeking a highly skilled Administrative assistant to support the CEO in driving the strategic vision and operations of the organization. This is not a traditional administrative role; we are looking for someone who can be a strategic partner to the CEO, with a strong understanding of business, exceptional communication skills, and technical proficiency. The ideal candidate will help in managing not only the CEO’s time and tasks but also understand the dynamics of our industry, our client needs, and act as a proactive force in achieving

Duties:

• Act as a strategic partner to the CEO, understanding business objectives and assisting in the execution of company strategy.
• Prepare briefings and summaries of client interactions, industry trends, and key business updates.
• Assist in managing key strategic projects, ensuring timelines are met and results are delivered.
• Coordinate business reviews, tracking action items, and ensuring follow-ups are conducted.
• Build and maintain relationships with key clients and stakeholders, acting as a liaison on behalf of the CEO.
• Understand client needs, ensuring the CEO is well-prepared for client interactions and that follow-ups are managed.
• Attend client meetings to take notes, create action plans, and ensure the CEO is equipped with the necessary data.
• Manage the CEO’s calendar with an understanding of priorities and ongoing projects, optimizing time efficiency.
• Draft, edit, and review communications such as emails, presentations, and reports for both internal and external audiences.
• Collaborate with the communications team to help the CEO prepare for speaking engagements, conferences, and webinars.
• Ensure that key messages are consistent, well-articulated, and aligned with the company’s strategic goals.
• Conduct research on industry trends, competitors, and new opportunities to provide actionable insights to the CEO.
• Compile, analyze, and summarize key data from different departments to provide business insights and support strategic decisions.
• Actively participate in executive meetings and contribute to discussions with data-backed insights.

Mandatory Skills/ Experience: 

• 5 years of experience in an Executive Assistant or Chief of Staff role, ideally supporting C-level executives in the technology or consulting sector.
• Experience working in an IT or consulting environment, with a clear understanding of the industry’s demands and trends.
• Strong understanding of business operations, including a high-level view of project management and client relationship management.
• Proven experience in analyzing business data, preparing reports, and contributing insights to executive-level discussions.
• Exceptional written and verbal communication skills; able to create polished presentations, reports, and client-facing materials.
• Strong interpersonal skills to build relationships across teams, clients, and partners. Must have a high level of professionalism, tact, and diplomacy.
• Ability to act as an ambassador for the CEO, representing them effectively in all interactions.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and collaborative tools like Zoom, Teams, and project management software such as Asana or Trello.
• Ability to quickly learn and adapt to new software, including CRM systems and business intelligence tools.
• Understanding of technology concepts and the ability to converse with technical staff.
• Highly organized, with the ability to manage multiple complex projects and timelines simultaneously.
• Skilled in prioritizing tasks effectively, ensuring the CEO’s time is allocated towards the highest-value activities.
• Ability to anticipate needs, think critically, and offer proactive solutions to potential issues.

Desirable Skills/ Experience: 

• Adaptability: Able to work in a fast-paced environment with shifting priorities and tight deadlines.
• Discretion and Trustworthiness: Handles sensitive information with confidentiality and care.
• Proactive Problem Solver: Looks ahead to identify risks and opportunities, helping the CEO stay one step ahead.
• Passion for Technology: Enthusiasm for technology and digital transformation trends, with a genuine curiosity to understand how IT solutions create business value.

Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws. 

Job Type: Full-time

Pay: $50,000.00 - $62,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Troy, NY 12180 (Required)

Ability to Relocate:

• Troy, NY 12180: Relocate before starting work (Required)

Work Location: Hybrid remote in Troy, NY 12180

Salary : $50,000 - $62,000