Legal Assistant

Description

Clyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity. When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves

The New York office of Clyde & Co US LLP seeks an experienced legal assistant to provide excellent secretarial and administrative support. The ideal candidate will be highly motivated and detail-oriented with the ability to multi-task and work independently. Must have knowledge of e-Filing procedures for Federal and State Courts. Additionally, excellent spelling and proofreading skills are required.

Responsibilities Include

• Provide administrative support to Partners and team of litigation attorneys
• Preparing shell documents (pleadings, discovery, motions, correspondence)
• Proofreading, formatting, and finalizing all outgoing documents (TOA and TOC)
• Preparing document production (encrypting media, drafting transmittal letters, logging Bates numbers)
• Preparing exhibits
• Run conflicts checks for new client matters using InTapp Open
• Review, proofread and send monthly client invoices
• Assist with ongoing and fiscal year-end collections
• Scan and convert documents
• Assist with travel arrangements upon request including car, hotel, and airfare reservations
• Oversee arrangements for in-house and external arbitrations
• Assist Business Development team with gathering attorney information for marketing materials and publications
• Enter and track attorney CLE through Micron
• Set up conference calls and arrange meetings
• Assist with ad hoc projects as necessary
• Answer and direct phone calls
• Open all incoming mail, review, and handle
• Time Entry for attorneys
• Monitor calendars
• Prepare and process expense reports for office and attorney
  
  
  

Requirements

• At least 10 years of litigation experience in a law firm setting
• High School diploma or GED required (Bachelor's degree or some college preferred)
• Superior organizational and communication skills (written and oral)
• Impressive command of grammar and punctuation
• Must have experience with FileSite, iManage, or equivalent document management system
• Ability to interact with clients and all levels of employees within the firm
• E-filing experience in NY required
• Proficient to advanced user of Microsoft Word and Outlook
• Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.
• Applicant must be detailed oriented and highly motivated with the ability to multi-task and work independently in a fast-paced environment
  
  
  

We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy

How to Apply

Thank you for your interest in Clyde & Co US LLP. Please submit a cover letter and resume to apply.

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy