Operations Coordinator

Description

Job title: Operations Coordinator

Reports to: Operations Manager

Level: Individual Contributor

Classification: Exempt

Status: Regular Full Time

Job Purpose

An Operations Coordinator oversees inspection duties and related instructions from clients and assigns personnel to perform the field work; reviews field documentation for accuracy; coordinates related laboratory work; monitors work-related responsibilities and activities of the field inspection staff as assigned by department management.

Duties and Responsibilities

? Communicate clearly with CGI clients to accept, carefully record, and acknowledge job assignments, and keep clients informed as required regarding work in progress.
? Assign work to the field inspection staff in a fair and business-like manner.
? Monitor ETAs for all barges and ships, and ETCs for all transfers assigned to the location; and update accordingly.
? Communicate clearly with and supervise the inspection field staff before, during, and after each job assignment to remain aware of job-related activities.
? Be familiar with all forms related to inspection activities, and determine that the correct reporting formats are used by field and office staff.
? Coordinate laboratory analyses related to the inspection department.
? Review field documents for completeness, appropriateness, and accuracy.
? Coordinate and communicate with terminals, refineries, and clients to confirm and discuss inspection results, problems and discrepancies.
? Be familiar with the computer systems used in the inspection department, and able to operate the software and hardware with a high level of proficiency.
? Participate in safety meetings, investigate accidents, and continually emphasize safety to all field personnel.
? Read and understand all job and safety requirements in English.
? Adhere to all company policies and procedures.
? All other duties assigned by management.

Other Duties

? Management reserves the right to change job duties with or without notice.
Additional Requirements
? Ability to read, analyze, and interpret instructional and technical materials in relating to
procedures, and safety; and applicable government regulations.
? Write applicable reports and correspondence clearly.
? Effectively present information and respond to questions from managers, schedulers and
clients.
? Basic Mathematical skills include; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, percent, and quantities (linear, volume, or weight), and to read and interpolate applicable data and tables.
? Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
? Interpret a variety of instructions furnished in written, oral, diagram or schedule formats.
? Familiarity with basic computer skills including MS Word and MS Excel
? Local travel and occasional out-of-town assignments are required
? Must be able to work in refineries, terminals, on board marine vessels, and in a laboratory environment.

Qualifications

? Must have internal and external customer service skills.
? Candidate must possess a valid driver’s license with a clean driving record.
? Have a great work history with a track record of being responsible individual.
? Excellent communication skills.
? High school diploma or equivalent.
? TWIC card required.
? IFIA certification preferred.

Working conditions

This position is performed inside and outside weather conditions including extreme heat and cold.

Travel

10%-15% of Travel is required.

Requirements

Physical requirements

The working environment and physical demands described here are representative, but not necessarily all-inclusive, of those that must be met by an employee to successfully perform the essential functions of this job.

? Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements, reaching or grasping, lifting and/or carrying up to 40lbs, pushing and/or pulling up to 40lbs, climbing up to 180ft, perceiving color difference, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
? Office and Field Based position, petroleum refinery, warehouse/plant environment, out-of-doors environment, driver based environment including but not limited to chemicals, pressure vessels, tanks, rotating equipment, and working in confined spaces.
? Subject to all temperatures, weather, and road conditions. The worker is subject to both environmental conditions. Activities occur inside and outside.
? The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
? The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.
? The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.

AAP/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.