What are the responsibilities and job description for the Real Estate Administrative Assistant position at Coastal Real Estate?
We are seeking a highly organized and proactive Personal Assistant to support a busy real estate professional. The ideal candidate will have a few years of experience in the real estate industry, a college degree, and familiarity with tools such as CRMs, Google Business Suite, MLS….. While a real estate license is preferred, it is not required.
Compensation:$60,000 yearly
Responsibilities:- Complete any other necessary tasks as assigned
- Plan meetings, take notes and distributing meeting minutes to ensure we stay organized
- Keep track of filing systems for administrative tasks
- Answer phone calls and emails and relay important messages to increase our productivity
Key Responsibilities:
- Manage email correspondence, filtering and prioritizing messages to highlight urgent matters
- Monitor receipts, working closely with the bookkeeper to ensure accurate financial records
- Provide repair/remodel consultation and coordinate with vendors as needed
- Run errands a few times a week, including meeting clients and delivering supplies to listings
- Maintain organization within the office and ensure all tasks are completed efficiently
- Download essential information from emails and keep the principal informed throughout the day
- Assist with scheduling appointments and managing calendars
- Monitor and post on social media platforms as needed to maintain an active online presence
- Entire Debrief - Weekly Review and Weekly Preview
- Monitoring lead system and triggering team members on lead activity
- License for real estate is preferred but not required
- Great written and verbal skills
- Weekend and evening availability
- Prior experience in the real estate industry or as an office manager
- Professional appearance and demeanor when meeting clients
- Excellent communication skills, both written and verbal
- Ability to work independently and as part of a team
- Strong problem-solving skills and a proactive approach to tasks
Coastal Real Estate is a boutique real estate firm based in Newport Beach, CA, specializing in high-end property sales. We are a dynamic and forward-thinking company that values excellence, integrity, and exceptional client service.
As a member of our team, you will be part of a collaborative and innovative environment that is dedicated to delivering tailored solutions for discerning clients. Our focus is on providing unparalleled market knowledge, expert guidance, and personalized attention to ensure clients' unique needs are met with precision and care.
At Coastal Real Estate, we pride ourselves on our extensive network and long-standing relationships within the community, which enables us to navigate even the most complex transactions with ease and finesse. We are committed to maintaining the highest level of professionalism, discretion, and client satisfaction, and we are seeking like-minded individuals to join our team.
Salary : $60,000
