What are the responsibilities and job description for the REAL ESTATE ADMINISTRATIVE ASSISTANT position at Coastal Real Estate?
Description
We are seeking a highly organized and proactive Personal Assistant to support a busy real estate professional. The ideal candidate will have a few years of experience in the real estate industry, a college degree, and familiarity with tools such as CRMs, Google Business Suite, MLS..... While a real estate license is preferred, it is not required.
Responsibilities
Complete any other necessary tasks as assigned
Plan meetings, take notes and distributing meeting minutes to ensure we stay organized
Keep track of filing systems for administrative tasks
Answer phone calls and emails and relay important messages to increase our productivity
Key Responsibilities :
Manage email correspondence, filtering and prioritizing messages to highlight urgent matters
Monitor receipts, working closely with the bookkeeper to ensure accurate financial records
Provide repair / remodel consultation and coordinate with vendors as needed
Run errands a few times a week, including meeting clients and delivering supplies to listings
Maintain organization within the office and ensure all tasks are completed efficiently
Download essential information from emails and keep the principal informed throughout the day
Assist with scheduling appointments and managing calendars
Monitor and post on social media platforms as needed to maintain an active online presence
Entire Debrief - Weekly Review and Weekly Preview
Monitoring lead system and triggering team members on lead activity
Qualifications
Professional appearance and demeanor when meeting clients
Excellent communication skills, both written and verbal
Ability to work independently and as part of a team
Strong problem-solving skills and a proactive approach to tasks
License for real estate is preferred but not required
Great written and verbal skills
Weekend and evening availability
Prior experience in the real estate industry or as an office manager
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