What are the responsibilities and job description for the Accounts Receivable Specialist position at Coen Markets?
Job Purpose:
The Accounts Receivable Specialist is responsible for managing and optimizing the Accounts Receivable function within Nexus Energy Services, a Subsidiary of Coen Oil Company, LLC. This role will focus on business-to-business collections, account reconciliation, and maintaining strong customer relationships to ensure timely payments and enhancing customer satisfaction.
Guiding Principles:
It is Coen’s mission to impress and satisfy our customers and clients with every visit and make their lives simpler. We seek to accomplish this mission through the following seven Core Principles.
- Do the right thing, right now, every time
- Embrace change
- Communicate with transparency
- Respect and value guests and team members
- Treat our vendors as partners
- Have a passion for winning
- Commit to making a positive impact on the community
Responsibilities & Essential Functions:
- Perform duties to support the Daily, Weekly and Monthly accounting in relation to Accounts Receivable. Specifically;
- Daily – Collections of outstanding AR via phone and email
- Daily – Cash application within the ERP system by customer account/billing account
- Daily – Maintain AR Aging reports
- Daily – Upload customer invoice details into web portals
- Daily - Collaborate with Operations and Accounting teams to assist with customer questions
- Weekly/monthly – Administer and Run weekly Accounts Receivable Touch Point meetings with Accounting, Operations, and Sales teams
- Weekly/monthly – Reconcile AR ledger to GL to ensure all payments and transactions are reflected properly
- Assist in creating new customers within the ERP system, specifically;
- Creating and implementing processes for new customers including running credit checks on all new customers
- Maintaining current customer details within Global Edge
- Support the month end close process to ensure the timely and accurate preparation and recording of transactions. Specifically;
- Analysis to ensure the completeness and accuracy of transactions
- Prepare journal entries with appropriate and transparent support
- Actively and continuously seek opportunities to identify and implement process improvements. Specifically;
- Obtain an in depth understanding of key business processes
- Seek methods and approaches to automate processes and improve methods to retrieve and manage data
- Look for and provide solutions for accounting irregularities
- Support the preparation of Balance Sheet reconciliations
Education, Experience and Skill Requirements:
- Bachelor’s Degree in related field
- 2-3 years of multi-site retail accounting/managing experience. Accounting experience is a plus
- Excellent oral, written, interpersonal communication and presentation skills
- Strong Excel and computer skills
- Strong organizational skills
- Possess good analytical skills with attention to detail
- Able to interact with vendors and internal team members with strong professional integrity and adaptability
- Ability to work collaboratively in a team setting
- Experienced with the use of ERP systems, Global Edge especially
