What are the responsibilities and job description for the Purchasing Coordinator position at Cole West LLC?
Cole West is a real estate development group focused on developing master planned communities, residential lots, urban in-fill communities, and mixed-use properties throughout the state of Utah. We are founded on the principles of creating value through thoughtful land planning, progressive architecture, and exceptional project-level execution. Using these strategies, we create extraordinary communities that are distinguished by these unique traits and deliver superior returns while elevating the greater fabric of our surrounding communities.
JOB DESCRIPTION SUMMARY We are seeking an organized and detail-oriented Purchasing Coordinator to join our team at Cole West. The Purchasing Coordinator will play a crucial role in managing vendor contracts and agreements, maintaining insurance certificates, and supporting our purchasing team to ensure efficient operations.
Key Responsibilities:
Vendor Management:
- Manage and oversee vendor contracts and agreements to ensure compliance with company policies and procedures
- Maintain current insurance certificates for all active vendors, ensuring all documentation is up to date and organized in for easy access as needed.
Purchase Order Management:
- Release purchase orders using Newstar, our home builder-specific ERP software, ensuring accuracy and timely processing.
- Verify that purchase orders match the home budgets and document or correct as needed to ensure proper cost accounting.
Budgeting and Reporting:
- Generate budget reports in Newstar, to manage house base and option budgets
- Assist in the review and approval for payment of Variance Purchase Orders (VPOs) in coordination with the Construction Superintendents on each project
Support to Purchasing Team:
- Assist purchasing agents and the purchasing manager with various tasks, ensuring a smooth workflow.
- Coordinate with internal teams and vendors to resolve issues and improve efficiencies.
Qualifications:
- Bachelor’s degree in business administration, Supply Chain Management, Construction Management, or related field preferred.
- Previous experience in purchasing or procurement roles, preferably in the home building industry.
- Proficiency in ERP software, experience with Newstar is a plus.
- Strong organizational skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
What We Offer:
- Competitive wage and benefits package
- Opportunities for professional growth and development
- A positive and supportive work environment
