Demo

Event Planning Specialist

Collabera
North Chicago, IL Full Time
POSTED ON 2/25/2025
AVAILABLE BEFORE 5/18/2025

Description

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Event Planning Specialist

Contract : North Chicago, Illinois, US

Salary Range : 40.00 - 42.00 | Per Hour

Job Code : 357943

End Date : 2025-02-23

Days Left : 2 days, 2 hours left

Apply

Industry : Pharmaceuticals

Job Title : Talent Acquisition Compliance Specialist

Duration : 12 months, with a possible extension

Location : (Remote)

Pay Range : 40$-42$ / hr

Job Roles & Responsibilities :

  • Top 3 - 5 Skills Needed for each role
  • Event planning experience
  • Strong org skills and attention to detail
  • Managing multiple deadlines in a fast-paced environment
  • Strong written and oral communication
  • Proficiency using PowerPoint, Excel (V LOOKUPs & Advanced Functions not required)
  • Travel Required : Y / N - Up to 50% during conference season from July to October
  • Purpose :

  • Describe the primary goals, objectives or functions or outputs of this position.
  • The Operations & Innovation Specialist engages in all aspects of major event planning for major enterprise diversity conferences and serves as the on-site conference workstream lead aiding in the tactical execution of the events.
  • Responsibilities :

    List up to 10 main responsibilities for the job. Include information about accountability and scope.

  • Manage the end-to-end large-scale enterprise Conference Registration process for conference attendees including gathering and organizing key attendee details in the master conference project plan.
  • Participate in conference Event Team On-boarding including developing PowerPoint slides and presenting at event team kick-offs and other related meetings.
  • Manage the end-to-end hoteling process including booking and managing hotel room blocks and working directly with hotel vendor points for enterprise conferences.
  • Provides on-site direction and tactical support to recruiters and business members.
  • Troubleshoots and identifies real time solutions during the tactical execution of events.
  • Leads the Conference Planning Workstream portion of on-site conference Daily Stand-up meetings providing daily tactical guidance to the event team members during conferences and events.
  • Serves as the conference Core Team weekly huddles facilitator developing weekly agendas and post-meeting recaps.
  • Tracks and synthesizes key event data to ensure adequate supplies and materials are sent to conference.
  • Qualifications :

    List required and preferred qualifications (up to 10). Include education, skills and experience.

  • Bachelor's degree in business administration, Human Resources, Marketing or related field required.
  • Minimum 4 years related experience supporting event or conference planning required. Recruiting or Diversity & Inclusion experience, a plus.
  • Solid analytical and problem-solving skills with the ability to identify problems, draw conclusions and recommend solutions.
  • Strong interpersonal skills and ability to effectively influence others at all levels in an organization. Strong project management and organizational skills.
  • Strong command of MS Office with advanced technical capabilities in Excel and PowerPoint.
  • Effective presentation skills and outstanding written and verbal communication skills.
  • Demonstrated ability to work independently as well as collaborate as a team member.
  • Outstanding attention to detail, accuracy in reports and project plans, and follow through.
  • Outstanding ability to prioritize multiple deadlines and efficiently manage multiple tasks in a timely manner.
  • Previous experience working in event software such as CVENT a plus.
  • Job Requirement

  • event planning
  • conference
  • Cvent
  • Excel
  • MS Office
  • Reach Out to a Recruiter

  • Recruiter
  • Email
  • Phone
  • Shivani Awasthi
  • shivani.awasthi@collabera.com
  • Apply Now

    Salary : $40 - $42

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