Executive Assistant and Office Administrator

Job Overview:

We are seeking a highly organized, proactive, and detail-oriented professional to serve as both Executive Assistant to company leadership and Office Administrator for our home office with roughly 20 employees. In this dual-role position, you will support leadership with administrative tasks while also managing the smooth day-to-day operations of the office. The ideal candidate is a self-starter who thrives in a dynamic environment and can balance multiple priorities with professionalism and discretion.

Key Responsibilities:

Executive Assistant Duties:

• Manage complex calendars, including scheduling meetings, travel, and appointments.
• Prepare executive correspondence, reports, presentations, and meeting materials.
• Act as a liaison between leaders, company employees, clients, and outside partners.
• Assist with team meetings, minutes, assignment of action items, and confidential communications.
• Conduct research and compile information for special projects.

Office Administration Duties:

• Oversee daily office operations and maintain a well-organized, professional environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate internal meetings, team events, and employee onboarding.
• Handle incoming calls, mail, and general inquiries.
• Ensure compliance with office health, safety, and security standards.

Qualifications:

• 3 years in a similar administrative or EA/Office Manager role.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• High degree of discretion and confidentiality.
• Exceptional time-management and organizational skills.

Preferred Skills:

• Experience supporting C-level executives.
• Familiarity with project management tools (e.g., Asana).
• Knowledge of HR or accounting processes is a plus.
• Knowledge of real estate, facilities management, or development is a plus.