What are the responsibilities and job description for the Accounts Payable Technician position at College of The Albemarle?
***This position is open until filled***
Priority review date: October 11
Current status - Conducting interviews; Accepting applications
Position Subject to Availability of Budgeted Funds
Salary is based on experience.
The role of the Accounts Payable Technician is to audit and prepare invoices and check requests for payment; to maintain a variety of records and logs and to perform a variety of general clerical activities. It is also the responsibility of the Accounts Payable Technician to serve as backup courier, receiving packages, processing mail and going to the bank and post office.
The Accounts Payable Technician receives supervision from the Lead Accounts Payable Coordinator.
- Receive, sort and organize a variety of financial documents including invoices; review documents received for accuracy and completeness.
- Talk with vendors; collect information for purchasing purposes; review purchase orders, match with invoices and attach receiving slips.
- Verify accuracy of invoices, including payments received and approved; verify schedules, requests and funding sources.
- Prepare invoices, check requests and financial data for processing in Colleague (Datatel) in a timely manner.
- Voucher audited invoices and check requests in a timely manner.
- Input daily vendor 4 percent tax withholding.
- Request W-9's from vendors.
- Input sales tax.
- Assist faculty, staff and department heads with accounts payable issues, as needed.
- Perform other duties as assigned.
- Associate's degree in accounting or related business field from a regionally accredited college or university.
- Two years of increasing responsibility in general accounting experience.
- Must possess strong organizational skills and the ability to multitask.
- Modern office procedures, methods and computer equipment.
- Principles of business letter writing and basic report preparation.
- Principles and procedures of financial record keeping and reporting.
- Vendor payment schedules.
- Colleague and Etrieve.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Operate a variety of office equipment including calculator, computer, check printer and folding machine.
- Maintain a variety of records and files.
- Work independently in the absence of supervision.
- Perform varied clerical work.
- Perform basic mathematical calculations, quickly and accurately.
- Understand and carry out oral and written instructions.
- Learn the operations of specific accounting and computing equipment.
- Respect and maintain the confidentiality of sensitive data.
- Communicate clearly and concisely, both orally and in writing.
- Make sound decisions.
Salary : $2,345 - $2,931