Office Coordinator

Advance Your Career at CWI as an Office Coordinator!

Are you a detail-oriented professional looking for an opportunity to support executive leadership, enhance operational efficiency, and contribute to organizational success? The College of Western Idaho (CWI) is seeking an Office Coordinator to provide key support to the Office of the President and assist with administrative duties.

Why Join CWI?

At CWI, you’ll be part of a dynamic and professional environment, working directly with executive leadership to enhance operational efficiency and organizational success.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including premium healthcare plans, 11% employer retirement contributions, tuition discounts, and personal leave.

Strategic Administrative Role:

Serve as a key support professional for the Office of the President and assist the Chief of Staff with administrative duties.

Impactful Work in Higher Education:

Support the President’s Executive Assistant, including scheduling, travel arrangements, and meeting coordination.

Collaborative & Growth-Oriented Environment:

Engage with college stakeholders, business office staff, and grant administrators to drive operational excellence.

Key Responsibilities:

Executive & Administrative Support

• Serve as a key support professional for the Office of the President and assist the Chief of Staff with administrative duties.

• Support the President’s Executive Assistant, including scheduling, travel arrangements, and meeting coordination.

• Provide direct assistance in planning and executing monthly Trustee meetings.

• Respond to inquiries professionally, ensuring efficiency and confidentiality in all communications.

Financial & Office Management

• Monitor office expenditures and assist with annual budget development.

• Manage office supplies and ensure smooth daily operations within the executive suite.

• Process and reconcile expense reports, travel requests, and procurement card transactions.

Recordkeeping & Reporting

• Prepare, analyze, and maintain confidential documents, reports, and correspondence.

• Assist with data collection, database management, and compliance reporting.

• Ensure accuracy and efficiency in administrative procedures while adapting to evolving office needs.

Customer Service & Team Collaboration

• Greet visitors and manage conference room logistics for executive meetings.

• Develop and maintain strong, collegial relationships with internal and external stakeholders.

• Adapt to new office processes and contribute to an efficient and positive work environment.

What We’re Looking For:

• Minimum of five years of related administrative experience.

• Experience supporting executive leadership in a professional office setting preferred.

• Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).

• Ability to manage budgets, track expenses, and maintain accurate records.

• Exceptional communication skills (verbal and written).

• Strong problem-solving, organizational, and multitasking abilities.

• Proven ability to work independently while handling multiple priorities.

• Positive, professional, and collaborative team player.

We invite and welcome all applicants and look forward to receiving your application! Keep in mind, your qualifications and expertise need not precisely match the job description to be considered for this role.