Assistant Athletic Director of Facilities and Operations

Job Description:

Location: Wooster, OH Category: Staff Posted On: Fri Jan 31 2025 Job Description:

Summary:

The Assistant Athletic Director of Facilities and Operations oversees the scheduling, maintenance, and operations of the College’s athletic and recreational facilities. This role is responsible for all home athletic contest operations, supervising equipment room staff and student employees. Additionally, the position coordinates event logistics, and facility projects to ensure safety, quality, and efficiency across all department-managed spaces.

Essential Departmental Duties and Responsibilities:

• Oversees scheduling, maintenance, and operations for all athletic and recreational facilities, including special events, rentals, and team practices.
• Manages all aspects of game-day logistics, including student employee scheduling, coordinating all game personnel, visiting team accommodations, hosting officials, security, ticket sales and event setup. Assists the Associate Athletic Director with concession stand logistics.
• Equipment Room oversight ensuring compliance with NCAA and NCAC standards.
• Over sees the day-to-day operation and scheduling of employees for LC Boles Golf Course.
• Serves as a liaison to the following campus partners:
  • Building and Grounds
  • Facility Maintenance
  • Campus Events
  • Security
• Collaborates with administration on facility planning, capital projects, and budgeting needs.
• Serves as Tournament Manager for NCAA/NCAC events and primary security liaison for athletic facilities.
• Completes the NCAA bid process to host championships.
• Serves on the Departments Leadership Team and Scheduling Committee and other committees as appropriate.
• Performs other duties as assigned.

Job Requirements:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

• Bachelor degree required and master’s degree (M. A.) preferred.
• Four to ten years related experience and/or training; or equivalent combination of education and experience.
• Must have valid driver’s license.
• Understanding of athletic equipment.
• Familiarity with NCAA equipment and facility regulations.
• Knowledge athletic facility/project management.

Knowledge Skills and Abilities:

Skills:

• Adheres to policies, meets deadlines, and supports department goals.
• Effectively prioritizes, plans, and organizes tasks with clear objectives.
• Demonstrates tact under pressure and treats others with respect.
• Able to present information clearly, solve practical problems, and interpret instructions in various formats.
• Strong skills in analyzing, interpreting, and writing reports and correspondence.

Knowledge:

• Ability to analyze and interpret business, technical, and regulatory documents.
• Strong writing skills for reports, correspondence, and procedures.
• Proficient in presenting information and responding to questions from diverse groups.
• Skilled in Microsoft Excel, Word, and scheduling software; able to quickly learn new systems, including the College purchasing system.

Abilities:

• Demonstrates a commitment to the priorities and ideals of The College of Wooster and the Department of Athletics and Physical Education.
• Takes responsibility for actions, follows through on commitments, and works extra hours when needed.
• Commitment to CoW’s mission, vision and values and demonstrated ability to create and sustain an organizational climate based on inclusion, social justice, and equity.
• Commitment to supporting students from diverse cultural backgrounds.
• Ability to read, understand, follow, and enforce safety regulations.
• Knowledge of financial/business analysis techniques.
• Must have the ability to interact in a sensitive, courteous, and understanding way with members of a diverse academic community; including students, faculty, staff, and the general public.
• Strong professional ethics and discretion with an attitude of respect for all employed at CoW.
• Adheres to College, Department of Athletics and Physical Education, NCAC and NCAA policies and regulations.

Work Environment:

• While performing the duties of this job, the staff member occasionally works near moving mechanical parts; in outside weather conditions; and is exposed to wet or humid conditions, fumes or airborne particles, and toxic or caustic chemicals.
• The job requires work in outdoor weather and exposure to vibration or electrical shock.
• The noise level in the work environment is usually moderate to loud.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the staff member is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• The employee frequently is required to stand and walk and climb stairs.
• The individual is occasionally required to climb or balance and stoop, kneel, or crouch.
• The staff member must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Position requires the ability to travel unassisted to athletic events by various means of transportation and in all weather conditions.

Additional Information:

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. The College of Wooster is committed by policy and practice to diversity, equity and inclusion.