What are the responsibilities and job description for the Business Unit Work Leader - Grand Junction position at Colorado Department of Transportation?
Applications will be considered from residents and non-residents of Colorado.
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New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About the Position
The Colorado Department of Transportation (CDOT) has an opening for a full time Business Unit Work Leader in our Grand Junction Business Office. This position provides financial support to engineering projects and contracts and supports the financial activity for the Region. The position assists Region 3 staff with organization, business systems support, training, project-related contracting and procurement of goods and services.
Your duties and responsibilities will include, but are not limited to, the following:
Work Leader:
- Ensures Business Office Processes are documented and updated
- Monitors work for 3 staff members including quality control, efficiency and workload.
- Coaches, mentors and trains employees for business office activities.
- Implement policies and procedures in a fair and consistent way.
- Supports organizational change efforts and communicate with personnel.
Contracting/Purchasing/SAP Support:
- Analyzes and reviews task order submission documents to ensure that all requirements are met before proceeding with processing and entry into the SRM procurement module.
- Identifies problems with task order submissions and directs project staff to correct discrepancies.
- Ensures shopping carts are consistent with the task order request.
- Coordinates with Engineering Contracts unit on contracting questions.
Accounts Payable:
- Monitors monthly billing amount trends, reviews for outstanding amounts before processing for payment.
- Ensures consultant and local agency payments are consistent with the terms of the task order and/or contract.
- Prepares journal entries in SAP to reclassify costs when necessary.
- Classifies, verifies and records accounts payable transaction in SAP.
- Resolves discrepancies, investigates consultant and local agency payment questions.
SAP Support/ Miscellaneous:
- Backs up certain duties of other positions when necessary.
- Provides audit information when requested.
- Maintains accurate and up-to-date files for this position.
- Supports year-end close activities.
- Performs other duties as assigned or required.
Work Environment:
- Typical hours – Monday – Friday 8:00 am – 5:00 pm
- Daytime travel during business hours to trainings, selections and debrief meetings.
- 5% overnight travel for trainings,
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