Project Financial Specialist - Grand Junction

Applications will be considered from residents and non-residents of Colorado.

• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About the Position

This position acts as an individual contributor to perform financial support to engineering projects, Maintenance Sections and supports the financial activity for the Region.   The position assists Region 3 staff with organization, business systems support, training, project-related contracting and procurement of goods and services. This position analyzes and researches individual contracting, task order, and other project related issues, and offers guidance in accordance with Region objectives, project schedules, and applicable rules.   This position enters, researches and approves individual financial transactions in both the SAP ERP system and OnBase. Entries include payment of consultant invoices, project payments, local agency invoices, journal vouchers, task order requisitions, engineering contract purchase requisitions and other invoices. This position prepares reports and analyzes data, and insures fiscal, procurement, and FHWA rules are being followed and determines how to address issues found. This position provides technical guidance to regional staff on the proper usage of certain SAP transactions and the proper application of policies and procedures as they relate to financial transactions. This position prepares reports and analyzes actual costs, trends and compares them to previously developed budgets. This position researches individual entries in the Statewide Transportation Improvement Plan (STIP) and budget documents reconciles those documents and prepares budget actions and correspondence to accurately budget projects. Helps establish regional guidelines clarifying and executing region, project, project-related and operations-related cost accounting and procedural guidelines essential to the implementation of the region program.

Your duties and responsibilities will include, but are not limited to, the following:

Accounts Payable: 

• Classify, verify and record accounts payable transactions 
• Monitor monthly billing amount trends
• Ensure consultant and local agency payments are consistent with the terms of the task order and/or contract
• Resolves discrepancies, investigates consultant, project and local agency payment questions 
• Be the primary contact for addressing questions and resolving issues involving CDOT billings to local agencies, CDOT projects and engineering consultants.

Contracting/Purchasing/SAP Support:

• Analyzes and reviews task order submission documents to ensure that all requirements are met before proceeding with processing and entry into the SRM procurement module.
• Identifies problems with task order submissions and directs project staff to correct discrepancies.
• Ensures shopping carts are consistent with the task order request.
• Coordinates with Engineering Contracts unit on contracting questions.

Project Management and Closeout:

• Analyze and monitor project budgets to ensure costs are accurately applied and coded
• Identifies and resolves costs that are incorrectly coded
• Ensure that project activities are adhering to FHWA authorization and/or end dates, CDOT policies and project management best practices
• Research financial discrepancies in projects and takes action to resolve
• Work with regional staff when encumbered funds need to be liquidated and closed

Program Delivery, PMWeb & project Management Support:

• Review and verify proposed delivery schedules and timelines
• Identify hurdles and support solutions for project delivery
• Provide liaison with Region Planner to help get correct information to the Planner regarding projects in scoping or planning phase
• Effectively communicate, document and follow up with project delivery and regional Business Office staff to ensure financial transactions are carried out timely and effectively to support program delivery
• Performs other duties as assigned or required.

SAP Support/ Miscellaneous:

• Backs up certain duties of other positions when necessary.
• Provides audit information when requested.
• Maintains accurate and up-to-date files for this position.
• Supports year-end close activities.
• Performs other duties as assigned or required.

• Typical hours – Monday – Friday 8:00 am – 5:00 pm
• Occasional travel during business hours to trainings, selections and debrief meetings.
• Occasional overnight travel for trainings,