What are the responsibilities and job description for the Project Financial Specialist - Grand Junction position at Colorado Department of Transportation?
Department Information
Applications will be considered from residents and non-residents of Colorado.
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.gov/pslf/
The eligible list created from this announcement may be used to fill one or more positions.
Description Of Job
About the Position
This position acts as an individual contributor to perform financial support to engineering projects, Maintenance Sections and supports the financial activity for the Region. The position assists Region 3 staff with organization, business systems support, training, project-related contracting and procurement of goods and services. This position analyzes and researches individual contracting, task order, and other project related issues, and offers guidance in accordance with Region objectives, project schedules, and applicable rules. This position enters, researches and approves individual financial transactions in both the SAP ERP system and OnBase. Entries include payment of consultant invoices, project payments, local agency invoices, journal vouchers, task order requisitions, engineering contract purchase requisitions and other invoices. This position prepares reports and analyzes data, and insures fiscal, procurement, and FHWA rules are being followed and determines how to address issues found. This position provides technical guidance to regional staff on the proper usage of certain SAP transactions and the proper application of policies and procedures as they relate to financial transactions. This position prepares reports and analyzes actual costs, trends and compares them to previously developed budgets. This position researches individual entries in the Statewide Transportation Improvement Plan (STIP) and budget documents reconciles those documents and prepares budget actions and correspondence to accurately budget projects. Helps establish regional guidelines clarifying and executing region, project, project-related and operations-related cost accounting and procedural guidelines essential to the implementation of the region program.
Your duties and responsibilities will include, but are not limited to, the following:
Accounts Payable
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Condition of Employment
The exceptional applicant will possess the proven ability or accomplishment in the following:
Applicant Checklist
Complete Applications Must Include The Following Documents
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Notifications
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process:
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”
Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667.
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to eleshia.carpenter@state.co.us.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
EC (PCR# 60810 / SAP# 50003593)
Applications will be considered from residents and non-residents of Colorado.
- This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
- New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you’ll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!
CDOT for All
CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.gov/pslf/
The eligible list created from this announcement may be used to fill one or more positions.
Description Of Job
About the Position
This position acts as an individual contributor to perform financial support to engineering projects, Maintenance Sections and supports the financial activity for the Region. The position assists Region 3 staff with organization, business systems support, training, project-related contracting and procurement of goods and services. This position analyzes and researches individual contracting, task order, and other project related issues, and offers guidance in accordance with Region objectives, project schedules, and applicable rules. This position enters, researches and approves individual financial transactions in both the SAP ERP system and OnBase. Entries include payment of consultant invoices, project payments, local agency invoices, journal vouchers, task order requisitions, engineering contract purchase requisitions and other invoices. This position prepares reports and analyzes data, and insures fiscal, procurement, and FHWA rules are being followed and determines how to address issues found. This position provides technical guidance to regional staff on the proper usage of certain SAP transactions and the proper application of policies and procedures as they relate to financial transactions. This position prepares reports and analyzes actual costs, trends and compares them to previously developed budgets. This position researches individual entries in the Statewide Transportation Improvement Plan (STIP) and budget documents reconciles those documents and prepares budget actions and correspondence to accurately budget projects. Helps establish regional guidelines clarifying and executing region, project, project-related and operations-related cost accounting and procedural guidelines essential to the implementation of the region program.
Your duties and responsibilities will include, but are not limited to, the following:
Accounts Payable
- Classify, verify and record accounts payable transactions
- Monitor monthly billing amount trends
- Ensure consultant and local agency payments are consistent with the terms of the task order and/or contract
- Resolves discrepancies, investigates consultant, project and local agency payment questions
- Be the primary contact for addressing questions and resolving issues involving CDOT billings to local agencies, CDOT projects and engineering consultants.
- Analyzes and reviews task order submission documents to ensure that all requirements are met before proceeding with processing and entry into the SRM procurement module.
- Identifies problems with task order submissions and directs project staff to correct discrepancies.
- Ensures shopping carts are consistent with the task order request.
- Coordinates with Engineering Contracts unit on contracting questions.
- Analyze and monitor project budgets to ensure costs are accurately applied and coded
- Identifies and resolves costs that are incorrectly coded
- Ensure that project activities are adhering to FHWA authorization and/or end dates, CDOT policies and project management best practices
- Research financial discrepancies in projects and takes action to resolve
- Work with regional staff when encumbered funds need to be liquidated and closed
- Review and verify proposed delivery schedules and timelines
- Identify hurdles and support solutions for project delivery
- Provide liaison with Region Planner to help get correct information to the Planner regarding projects in scoping or planning phase
- Effectively communicate, document and follow up with project delivery and regional Business Office staff to ensure financial transactions are carried out timely and effectively to support program delivery
- Performs other duties as assigned or required.
- Backs up certain duties of other positions when necessary.
- Provides audit information when requested.
- Maintains accurate and up-to-date files for this position.
- Supports year-end close activities.
- Performs other duties as assigned or required.
- Typical hours – Monday – Friday 8:00 am – 5:00 pm
- Occasional travel during business hours to trainings, selections and debrief meetings.
- Occasional overnight travel for trainings,
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
- Six years of professional experience closely related to the major job duties
- Three of the six years must have been full-time professional accounts payable or task order experience. Accounts payable and task order experience must have included reviews, amendments, as well as determining if a request is consistent with applicable guidelines and rules.
- Experience with contracts, fiscal rules, policies and contracts within Colorado State Government is preferred.
- A bachelor's degree from an accredited college or university in public administration, business administration, law, or a closely related field of study. (A copy of your transcript showing degree conferral must be submitted to verify this requirement.)
- AND at least two years must have been full-time professional accounts payable and task order experience. Accounts payable and task order experience must have included reviews, amendments, as well as determining if a request is consistent with applicable guidelines and rules.
- Experience with contracts within Colorado State Government is preferred.
- Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, will substitute on a year-for-year basis for the required bachelor's degree but not for the specific experience..
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Condition of Employment
- Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
- A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.
The exceptional applicant will possess the proven ability or accomplishment in the following:
- Demonstrated success with the duties listed in the Description of the Job section;
- Comprehensive knowledge and experience with the Colorado State fiscal rules;
- Years of State service experience related to the duties of this position;
- Knowledge of CDOT AP processing
- Highest work/personal ethics and integrity;
- Comprehensive knowledge and experience reviewing and monitoring contracts for legal compliance;
- Extensive experience reviewing government contracts;
- Experience with Federal Code of Regulations, Federal Highway Administration (FHWA) guidelines and the Stewardship Agreement with FHWA, Colorado Revised Statutes, the Utility Accommodation Code, Office of the State Controller (OSC) Guidelines, Policies and Procedural Directives, utilities and railroad contracts;
- Working knowledge of CDOT's SAP/Supplier Relationship Management (SRM)software;
- Superior customers service skills;
- Skilled and experienced in developing and providing training to diverse audiences.
- Leadership skills and experience;
- Strong written and verbal communication skills;
- Excellent facilitation and presentation skills;
- Excellent reasoning, investigative, analytical, problem solving, and decision making skills;
- Strong attention to technical detail and accuracy;
- Ability to partner with professionals, staff, consultants and other governmental staff, with sensitivity to their needs and priorities;
- Ability to negotiate mutually acceptable solutions and build consensus through give and take;
- Strong ability to take initiative to solve problems in an innovative manner;
- Effective interpersonal and relationship building skills;
- Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
- Being open to change and new information; adapting behavior and work methods in response to changing conditions or unexpected obstacles;
- Excellent time, project management, and organizational skills;
- Working effectively in both independent and team situations;
- Ability to work under tight deadlines and be adaptable to changing assignments;
- Effective research skills;
- Passion for safety;
- Fluency in Microsoft Office Suite which is used to create documents, Google Suite, OnBase, SAP and the ability to quickly learn new software.
Applicant Checklist
Complete Applications Must Include The Following Documents
- A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
- If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all course work and degree(s) conferred, or your NACES accreditation. Please submit this as an attachment to your online application.
- If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
Notifications
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process:
- All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
- Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
- Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
- A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”
Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667.
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to eleshia.carpenter@state.co.us.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
EC (PCR# 60810 / SAP# 50003593)
