Business & Financial Services Office Coordinator

Posting Details

Posting Detail Information

Working Title Business & Financial Services Office Coordinator Position Location Fort Collins, CO Work Location Position qualifies for hybrid/in-office work Research Professional Position No Posting Number 202500104AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support III Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $58,000 – $62,000 Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!
  
  

Desired Start Date 03/03/2025 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 02/09/2025 Description of Work Unit

Business and Financial Services exists to maintain and improve the processes which protect the financial integrity of Colorado State University, to provide periodic financial information to various users, to support University financial system users, to monitor transaction flow to assure compliance with Federal, State, and University laws, regulation, and policies, to analyze and interpret financial data as part of the overall control of University fiscal goals and concerns, and to formulate financial statements and reports in accordance with applicable laws and regulations.

Position Summary

This position reports directly to the Executive Director/University Controller of Business & Financial Services. This position is responsible for providing high level administrative support to the Executive Director/University Controller as well as program support and administrative operations for Business & Financial Services. This position is the HR Liaison for the department and responsible for all human resource related duties as well as administrative support for hiring and onboarding of new employees.

Required Job Qualifications

• High School Diploma (or GED) plus a minimum of five years progressively responsible administrative assistance experience
• Demonstrated proficiency with Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and Teams)
• Demonstrated experience and skills in providing excellent customer service
• Strong critical thinking skills
  
  

Preferred Job Qualifications

• Bachelor’s Degree
• Demonstrated organizational skills and attention to detail, including demonstrated ability to prioritize workload
• Demonstrated excellent communication skills
• Demonstrated experience managing confidential information
• Knowledge of enterprise systems including financials, human resources, and contract management.
  
  

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty Category Administrative Support to Executive Director/University Controller Duty/Responsibility

• Provide direct administrative support to the Executive Director/University Controller
• Manage the calendar and scheduling for the Executive Director/University Controller
• Coordinate and manage travel arrangements and reimbursements for the Executive Director/University Controller
• Assist with special assignments and projects including annual external audit
• Act as liaison between Executive Director/University Controller and internal and external constituents including university leadership and department direct reports, maintaining strict confidentiality
• Provide budget and tracking support
• Develop and maintain filing and record tracking systems to facilitate document storage and retrieval for Executive Director/University Controller
• Organize and track contracts received for University Controller’s signature
• Create and maintain department organizational chart
  
  

Percentage Of Time 40 Job Duty Category Office Management Duty/Responsibility

• Analyze, evaluate, develop, and implement work processes to effectively achieve program efficiency and needed services for Business & Financial Services (BFS)
• Create, build, and maintain strong business relationships with various internal and external stakeholders and entities
• Apply knowledge of BFS, university and state policies, procedures, and guidelines to resolve problems, answer questions, and provide information
• Identify and implement systems, policies, procedures, and guidelines to increase efficiency, enhance communications, and improve organization for the department
• Review and analyze requests that come through the office and use judgement determining where to assign issue
• Coordinate travel arrangements for BFS employees
• Create, review, submit and monitor travel authorizations and reimbursements, invoices, and purchase requests for department
• Manage numerous aspects of daily business for the department including handling student employee payroll and leave management in TimeClock Plus, ordering supplies, and coordinating annual storage and shredding of department files
• Manage and execute all hospitality and official functions for the department
• Develop and maintain filing and record tracking systems to facilitate document storage and retrieval for department and HR documents
  
  

Percentage Of Time 25 Job Duty Category HR Liaison/Employment Coordinator Duty/Responsibility

• Provide guidance and administrative support for staffing, recruiting, hiring, and onboarding efforts for Business & Financial Services (BFS)
• Serve as liaison between BFS, Human Resources and Office of Equal Opportunity
• Establish and maintain processes and procedures and provide guidance for Administrative Professional (AP) staffing, recruiting, and hiring for BFS
• Collaborate with hiring authorities to review and approve job announcements, conduct recruitment activities and establish search timelines for AP open positions
• Serve on department Search Committees as a recruitment initiator, applicant manager and administrative support
• Assist supervisors with creation and updates of employee position descriptions
• Coordinate the administration of performance evaluation and performance planning process for staff
• Participate in Human Resource trainings and other appropriate professional development events to remain aware of current and relevant policies and procedures
• Coordinate onboarding for all new employees including new hire paperwork, I-9 Employment Eligibility Verification and data in Oracle
• Process promotions, terminations, retirements and transfers for all employee types
• Assure correct and timely salary payments are made to all department staff
• Maintain confidential and accurate personnel records, files and reports for all BFS employees
  
  

Percentage Of Time 25 Job Duty Category Unit Support/Miscellaneous Duty/Responsibility

• Support BFS units by assisting with special projects as needed
• Perform other duties as assigned
  
  

Percentage Of Time 10

Application Details

Special Instructions to Applicants

To Apply, Please Include

• Cover letter detailing how your experience meets the required and preferred qualifications
• Resume
• References listed on the application must be professional in nature and include at least one current or former supervisor. References will not be contacted without prior notification to candidates.
  
  

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to Tommy Crews, tcrews@colostate.edu. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) Search Contact Tommy Crews, tcrews@colostate.edu EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3 Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume
  
  

Optional Documents