What are the responsibilities and job description for the Human Resources Generalist position at COLUMBIA COLLEGE?
Job Details
Description
JOB SUMMARY
This position performs a variety of routine-to-complex HR-related duties, including but not limited to posting new and vacant positions for the College, processing new hires in the HRIS (Paycom) system, benefits administration, maintaining HRIS records and compiling reports from the database when requested, providing Paycom training to faculty, staff and students by providing assistance navigating the system as needed, processing faculty contracts, FMLA, Worker’s Compensation and HR personnel actions. This position works closely with the AVP for Human Resources and assists with compiling HR-related reports and documents from the HRIS (Paycom) database and other sources when requested; and performs other related duties as assigned. This class works within a general outline of work to be performed and develops work methods and sequences under general supervision. This position reports to the AVP for Human Resources.
Qualifications
ESSENTIAL JOB FUNCTIONS:
- Posts new and vacant positions for the College.
- Processes new hires in the HRIS (Paycom) system; sends and collects onboarding documents and information in accordance with HR policies, procedures and processes.
- Coordinates, processes and assists with the College’s benefits administration by working closely with faculty, staff, and benefit partners to include claims resolution, change reporting, communicating benefit information to employees, and assisting with open enrollment.
- Provides Paycom training and assistance to faculty, staff, students and new hires who may experience difficulty navigating the system (when requested).
- Maintains HRIS records and compiles reports from the database when requested.
- Processes faculty contracts.
- Processes Personnel Action Forms (PAFs) which may include terminations, promotions, demotions, etc. as well as FMLA and employment verification requests.
- Compiles HR-related reports and documents from the HRIS (Paycom) database and other sources when requested by the AVP for Human Resources or management.
- Tracks and monitors Covid-19 cases as needed.
- Reviews monthly payroll and makes corrections if necessary.
- Assists with coordinating HR-related campus-wide special events, activities or meetings, including set-up and clean-up as necessary.
- Performs other related duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- Bachelor’s degree in human resource management or closely related field.
- Four (4) years of experience in human resources.
- Prior experience working in a college environment with interactions with faculty, staff, and students preferred.
- Must be customer service oriented.
- Must be proficient in Microsoft Office Suite, utilizing Outlook, Word, Excel and Microsoft Teams, and related HRIS software preferred.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of federal and state laws and regulations related to Human Resources.
- Knowledge and understanding of human resources management principles, practices, and standards.
- Knowledge of federal and state employment laws and regulations.
- Knowledge of recordkeeping techniques.
- Ability to work independently with little direction.
- Ability to plan, organize and prioritize work.
- Ability to meet schedules and timelines.
- Ability to understand and follow oral and written directions.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with others.
PHYSICAL DEMANDS:
Requires sedentary work that involves walking, standing, lifting, carrying, pushing and pulling some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.
WORKING CONDITIONS:
Work environment risks exposure to no known environmental hazards.
EOE M/F/D/V
