HR Administrative Assistant/Recruiter

Human Resources Administrative Assistant/Recruiter

JOB PURPOSE

Provide administrative support and technical assistance with recruitment, orientation, status changes, data entry of information, and maintains employee records along with general office support for the day-to-day operations of Human Resources functions and duties in accordance with company policies and procedures.

ESSENTIAL DUTIES

1. Participates in the recruitment strategies and initiatives; encompassing the following,
   1. Identify and recruit candidates to fill open positions
   2. Leverage external and internal job postings, applicant and vendor management, social media platforms, and other resources to source qualified candidates
   3. Participate in job fairs and other hiring events
   4. Conduct phone screenings and schedule interviews with potential candidates
   5. Extend employment offers to candidates deemed suitable for the roles, conduct background check and schedule pre-screenings
   6. On-boarding which includes new hire orientation and processing
2. Maintains accurate and current personnel files, including hard copies, electronic files and the company’s HRIS.
3. Assists with tracking employee training records and employee Job Performance Appraisals
4. Assists in serving as a resource for employees providing employee forms, policy/procedure information, benefit information, general information, etc., and directs employees to the Human Resources Manager for service as appropriate.
5. Designs and coordinates the Quarterly Company Newsletter.
6. Prepares monthly employee birthday and anniversary cards for distribution.
7. Provides assistance in the design and implementation of employee relations activities including the Company Holiday Party, Family Day, Service Awards, Cost Saver Awards, Safety and PPE sales, anniversary and retirement celebrations, and miscellaneous contests and drawings.

ADDITIONAL RESPONSIBILTIES

1. Assists HR Manager, Plant Manager, VP of Manufacturing or President with various research projects and/or special projects.
2. Compose and prepare letters, memos, correspondence, mass mailings, presentations and other communication to employees.
3. Maintain and update Employee Handbook as needed.
4. Accurately maintain the I-9 verification log.
5. Other duties as assigned.

POSITION REQUIREMENTS

Education/Certifications/Experience

• High School Diploma required
• Associate’s Degree from a from a 2- year college with 1 – 2 years’ experience is preferred, but not required, and/or,
• Minimum of 3 – 5 years of related experience in Human Resources

Knowledge/Skills/Competencies

• Customer Service – is able to maintain composure in responding to employee concerns and issues.  Responds to request for assistance and service.
• Interpersonal Skills – Maintains strong interpersonal skills including; effective listening and keeping emotions under control.
• Detail Orientated – highly organized and works well under deadlines.
• Problem Solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Communication Skills – responds well to questions.  Demonstrates group presentation skills; and participates in meetings with appropriate input, varies writing style to the situation.  Maintains confidentiality.
• Teamwork – exhibits objectivity and openness to others; treats others with respect; keeps commitments.
• Adaptability – adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation and is proactive.

WORK ENVIRONMENT

Full-Time, Monday through Friday during business office hours of 7:30 a.m. – 4:00 p.m.  Additional hours as needed for meetings outside of normal working hours.  Position is in the office but does require frequent travel through production areas with exposure to noise, proper PPE is provided.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Qualifications