Private Event Coordinator

Who we are

Common House is a modern social club with locations in Richmond, VA, Charlottesville, VA, Chattanooga, TN, and New Orleans, LA. More than a membership, the Houses provide inclusive spaces to dine, work, and discover through daily programming, unique amenities, and connection opportunities with other members.

Job Summary: The Event Coordinator is responsible for assisting the Event Sales Manager in the execution of private events. As a hybrid role, the Events Coordinator is also responsible for club operations and guest satisfaction by leading the FOH and event staff to be compliant with service standards and protocols as well as providing the necessary tools, information, and other resources to the team.

Expectations: This role is a hybrid role and is not to replace the role of the Event Sales Manager. This role is to work alongside the Event Sales Manager in a support capacity. Based on the season and events load, the Event Coordinator will shift their focus based on the needs of the club at that time. During slower event seasons, the Event Coordinator may be required to assist with front of house operations. This is an in-person full-time position based in New Orleans, LA.

Event Coordinator Responsibilities include but are not limited to:

• Execution
  • Manages the execution of private events and is the Manager on Duty (MOD) to carry out all items detailed on the BEO.
  • Oversees room resets for the following day’s events and always maintains ‘tour ready’ appearance in between events.
  • Checks-in with the point of contact at the time of their arrival and reviews the timeline and floorplan’ continue to check-in regularly with them throughout the event.
  • Leads the event team working the event to follow Common House’s Private Event Standards
• Client Communication / Event Detailing
  • Manages all clients from the time of booking through the completion of the event.
  • Gathers all event details for each event; including floorplans, timelines, menus, etc.
  • Leads tastings and final walkthroughs.
  • Leads BEO weekly and prepares FOH and BOH for execution in conjunction with the Director of Events.
  • Inputs all consumption and bar details on Sundays and/or Mondays.
  • Sends out final invoices after the event (Director of Events Copied).
  • Maintains good relationships with FOH staff, BOH staff, managers and vendors.
  • Processing leads when the Director of Events is out of office.

Front of House Responsibilities may include but are not limited to:

• Member & Guest Experience
  • Managing daily floor operations and soliciting member feedback to optimize guest satisfaction and the member experience
  • Working with the Dir. of Hospitality and management peers to design service protocols
  • Using the PMS (Seven Rooms) to collect information and preferences about guests to better serve them upon future visits
  • Driving speed and efficiency of service while upholding standards
  • Forging connections with membership, and encouraging the same of the team
  • Performing table visits to assess needs, disruptions in service, and ascertain current guest needs
  • Communicating openly with the AGM and/or GM regarding each shift
• Service & Employee Relations
  • Upholding service standards through exemplary leadership and direct communication with all team members
  • Identifying vulnerabilities in service to implement solutions and strengthen established service standards
  • Completing regular performance reviews and provide frequent feedback
  • Maintaining a positive working relationship with all management team, admin, and all staff
  • Ensuring scheduled staff are present, on time, and monitor any overtime and avoidable payroll discrepancies
  • Supporting foh staff in all service needs
  • Maintaining open communication between the kitchen and front of house

• General and Administrative Conduct
  • Operating the club in full compliance with ABC regulations.
  • Operate the bar program in full compliance with Health Department regulations.
  • Adhere to all employee policies outlined in the CH Employee Handbook
  • Answer all emails and communication in a timely manner
  • Works with management team to ensure all invoices are properly coded and logged
  • Assists GM in increasing profitability by capturing revenue and minimizing theft and waste
  • Maintaining par levels of daily operating supplies and collateral
  • Maintains proper count of cash registers and performs nightly audits
  • Checking daily for damaged items in need of documenting in the CH Maintenance Journal
  • Adopt a management style that is professional, productive, and positive
    

Education & Experience:

• Minimum 1 year management experience in the hospitality industry
• Minimum 1-2 year’s event experience.

Skills and Abilities:

• Excellent communication skills.
• Excellent customer service skills.
• Proficient multitasking.
• Ability to recall and memorize menu items.
• Ability to work well in a high-paced and at times stressful environment.
• Ability to communicate in English, both orally and in writing, with guests and employees, some of whom will require high levels of patience, tact, and diplomacy to defuse anger and to collect accurate information and to resolve problems.
• Ability to use software and technology for communication, reporting, and programming the pos.
• Must have physical ability to access all areas of the facility, withstand prolonged standing, stretching, bending, kneeling, lifting and carrying items, work indoors, being exposed to hot/cold surfaces, steam, wet floors and sharp knives is required and withstand environmental factors include noise, dust, cigarette smoke (if applicable) etc.
• Professional appearance and demeanor.

Physical Requirements:

Prolonged periods of time walking, standing, and on one’s feet. Must be able to carry 15 pounds repetitively.

In exchange for talented skills and contributions, Common House offers all employees a dynamic work environment, fun co-workers and a competitive salary package. Additionally, we also offer our team members a comprehensive benefits package including:

• Diverse and inclusive colleagues
• Generous Health, Dental, Vision, and Reserve Leave Coverage
• 401k Option
• Flexible Time Off
• Monthly membership at Common House (and your partner/spouse gets one, too!)
• 50% employee discount on food and non-alcoholic purchases

Common House is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.