What are the responsibilities and job description for the Administrative Assistant position at Common Interest Management Services?
Build Your Future, Strengthen Communities – Grow with CIMS.
One of the fastest-growing HOA management companies in Northern California is looking for top talent to join our team! Common Interest Management Services is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!
Learn More About CIMS: https://commoninterest.com/
Why Work at CIMS?
At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan, PTO, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!
How You’ll Make An Impact
You will be a part of our Administrative and Customer Service Team providing administrative support for multiple departments and Senior Management staff. Your professionalism, respect for your peers, and a faithful commitment to our company’s values is what sets you apart.
- Handling calls and supporting the front desk.
- Tracking reports, data entry, and maintaining spreadsheets.
- Utilizing Microsoft Office, Outlook, and Teams for daily communication and task management while learning and efficiently using our HOA Management platform.
- Working full-time, Monday through Friday from 8:30am to 4:30pm.
What You Bring
- Work Experience: 2 years of customer service experience in office setting.
- Education: High school or equivalent.
- A professional, pleasant phone presence and the ability to handle challenging clients.
- Technology Native: Proficiency in Microsoft Office (Word, Excel, Outlook) and customer relationship management software.
- Experience in HOA management, property management, real estate, or escrow is a plus.
- Clear track record of great administrative assistance and organizational skills.
- Strong ability to work independently, but also as part of a cooperative team
- Time management skills and ability to multi-task.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Have you ever worked in a fast-paced environment? How did you manage your workload?
- What strategies do you use to stay organized?
- Are you comfortable using spreadsheets to organize data? Can you give an example?
- Why are you interested in this role, and what makes you a good fit for our company?
Education:
- High school or equivalent (Required)
Experience:
- Customer service (office setting): 2 years (Required)
- Administrative: 1 year (Preferred)
- Microsoft Office: 1 year (Required)
Ability to Commute:
- Campbell, CA 95008 (Required)
Ability to Relocate:
- Campbell, CA 95008: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22