What are the responsibilities and job description for the 00233 Assistant Registrar position at Commonwealth of VA Careers?
Title: 00233 Assistant Registrar
State Role Title: 00233 Assistant Registrar
Hiring Range: $60,000-$68,000
Pay Band: 3
Agency: Norfolk State University
Location: MAIN CAMPUS
Agency Website: www.nsu.edu
Recruitment Type: General Public - G
Job Duties
The Assistant Registrar is responsible for supporting the Registrar in managing student records, academic policies, course registration, and compliance with institutional and regulatory guidelines. The role involves handling student inquiries, maintaining databases/systems, coordinating enrollment verification processes, and ensuring the integrity and confidentiality of academic records. The Assistant Registrars collaborates with academic and various University departments as well as software application vendors that processes and produce registrar forms and documents.
• Knowledge of the Colleague Student Information System (SIS), Parchment, National
Student Clearinghouse (NSC), Softdocs, and Coursedog software applications
• Knowledge of Microsoft Office Suites
• Knowledge of federal, state, and institutional regulations or policies governing
academic standards
• Knowledge of FERPA, HB1, and NCAA regulations
• Knowledge of SCHEV and SACS standards
• Work with the Registrar to maintain student records and systems with discretion and
accuracy in accordance with internal policies and external regulations; enforces
college policies, state, county and federal regulations in all related activities.
• Work closely with university officials, deans, department heads, etc. in a professional
manner to ensure timely and accurate flow of information.
• Oversee the Cross-Registration process including institution agreements, system setup
and student related processes.
• Serve as the liaison between the Registrar’s Office and NSU’s Office of Global Learning
& International Program by creating course sections and updating students’ grades
upon receipt of a final transcript to the Host institution.
• Serve on any designated committee(s) assigned by the Registrar, AVP of Enrollment
Management or Provost Office
• Serve as Registrar when Registrar is out or otherwise requested
• Complete other duties assigned by Registrar, AVP of Enrollment Management, Provost
or VP of Institutional Effectiveness
Minimum Qualifications
Minimum bachelor’s degree and experience in a university/college setting
Additional Considerations
Advanced Degree a plus
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Human Resources
Phone: 7578238160
Email: No email documents accepted
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $60,000 - $68,000
