Junior Project Manager (7917B)

Junior Project Manager

Overview:

An industrial HVAC equipment and services provider is seeking a motivated Junior Project Manager to support project management, estimating, purchasing, and administrative tasks within the construction department. This role plays a key part in project execution and operational efficiency.

Responsibilities:

Estimating (Bid Preparation & Costing)

• Review, organize, and distribute bid requests and documents.
• Gather pricing from subcontractors/vendors and assist with takeoffs.
• Enter labor and material costs for small projects and generate proposals.
• Obtain construction manager approval for estimates and proposals.

Purchasing & Procurement

• Identify and procure necessary materials and equipment for projects.
• Negotiate pricing and issue purchase orders with approval.
• Review and approve equipment submittals for design-build jobs.
• Track, schedule, and coordinate deliveries and subcontractor work.

Project Management

• Schedule and coordinate job activities with contractors, foremen, and technicians.
• Manage job progress, manpower, and resource allocation.
• Dispatch technicians and adjust schedules as needed.

Administrative (Job & Cost Management)

• Create and track budgets for new jobs.
• Maintain job cost sheets and enter data into internal systems (VMS).
• Organize and archive job folders as needed.

Accounts Payable & Purchasing Records

• Set up new vendors and subcontractors in VMS.
• Generate and distribute purchase orders.
• Review and approve invoices for accuracy.

Billing & Accounts Receivable

• Track project costs and generate monthly invoices.
• Prepare AIA invoices and lien waivers with manager approval.
• Follow up on outstanding invoices with customers.

General HR & Office Tasks

• Process timesheets and enter payroll data.
• Assist HR with insurance, uniform orders, and scheduling.
• Order tools, supplies, and job-related materials as needed.
• Address employee concerns and escalate to HR when necessary.

Qualifications:

• Degree Preferred: BS in Mechanical Engineering or equivalent experience in HVAC project management/administration.
• Experience:
  • 2 years in mechanical/manufacturing environments if no degree.
  • 2 years of estimating experience.
• Skills:
  • Proficiency in MS Word, Excel, email, and data entry.
  • Ability to read blueprints and operate scanners, printers, and copiers.
  • Experience in purchasing, cost tracking, and project coordination.
  • Strong organizational, analytical, and multitasking abilities.
  • Effective written and verbal communication skills.