JUNIOR PROJECT MANAGER

Job Description

Job Description

Overview :

We are seeking a highly motivated and detail-oriented Junior Project manager. The junior project manager is responsible for some project management in the construction department along with estimating, purchasing and the administration of the department leading to the success of the company.

RESPONSIBILITIES : Estimating :

Receive, organize and review all bid requests with estimator

Receive, download, store, and print bid documents for estimator

Send out bid documents and RFPs to subcontractors and vendors, when necessary,

Gather pricing from subcontractors and vendors and pass onto estimator

Perform takeoffs of materials and estimate labor for smaller jobs

Enter labor and material costs for smaller jobs into estimate sheets to generate pricing

Generate proposals for smaller projects, including a comprehensive scope of work

Get approval for all estimates and proposals from the construction manager

Purchasing :

Review contract documents and estimates for necessary material and equipment for all projects

Negotiate "buy" pricing for equipment and materials, when necessary

Issue purchase orders for equipment and materials, with the construction manager's approval

Gather, review, and approve submittals for equipment purchased for design-build jobs

Send submittals for approval and track approval progress for engineered jobs

Track, schedule and coordinate material and equipment deliveries to various locations

Review scope of work and issue purchase orders for subcontractors, when necessary

Project Management :

Coordinate job schedules with general contractors and customers

Review project scope of work with foreman and technicians

Schedule all manpower, material, and equipment deliveries to jobs, depending on priority

Coordinate scheduling of projects with subcontractors, when necessary

Dispatch technicians based on schedule

Oversee job progress on a day-to-day basis, and make scheduling adjustments, when necessary

Administrative (Job Creation) :

Review estimates and generate budgets for new jobs

Fill out job cost sheets for new jobs

Enter new job information and budgets into VMS

Enter job information into Job Cost Report

Create job folders and organize jobs in filing cabinet

Rotate older and completed job folders into the warehouse, as needed

Administrative (Purchase Orders / AP) :

Gather information on new vendors and subcontractors and pass on to AP to create in VMS

Enter all purchase order information into VMS and create formal POs

Send copies of purchase orders, as needed, to other employees, vendors, and subcontractors

Complete all necessary job information sheets and credit forms, when needed

Review all vendor and subcontractors' invoices for accuracy and approve as necessary

Follow up with customers to procure tax exempt forms for projects, when necessary

Administrative (Billing / AR) :

Track material, labor, and subcontractor costs for monthly invoicing

Generate monthly invoices through VMS for all jobs

Enter all invoices into Job Cost Report for tracking

Generate AIA invoices, and other requested payment application formats, as required

Generate lien waivers as required

Get approval from construction manager for all invoices and lien waivers

Send all invoices to customers, through desired method (mail, e-mail, online billing, etc)

Assist AR with customer contact, when necessary, to follow up on invoices

Administrative (HR and general) :

Procure and review time sheets for all field employees

Enter payroll information into VMS and distribute to HR department

Gather job specific insurance requirements, when necessary, and pass onto HR for generation

Schedule employees for vehicle maintenance, meetings, etc when required

Gather information and place order for annual uniform and clothing orders

Review employee issues, concerns, request and pass on to HR department, when necessary,

Review, obtain approval, and order any tools or non-job-specific materials and equipment requested

All other duties as assigned

EDUCATION AND / OR EXPERIENCE :

College degree in engineering or equivalent experience as an HVAC project manager / administrator

REQUIRED SKILLS AND STRENGTHS :

Knowledge of mechanical engineering

Knowledge of estimating, manual and computer

Computer literate with Word, Excel, email, and data entry

Able to adapt to new computer programs

Familiar with blueprint copier, scanner, printer

Familiar with standard office machines

Work in a fast-paced environment

Focus amid distractions

Flexible

Excellent communication skills

Customer service oriented

Outgoing personality

Professional manner

Good listener

Team player

Analytical and detail oriented

Organized

Follow directions

Work independently after initial training