What are the responsibilities and job description for the Accounts Payable Specialist position at Community Hope, Inc.?
A full-time, position in our Finance Dept. assisting the Director of Finance with Accounts Payable for various Veteran and Residential programs.
- Process and reconcile accounts payable (A/P) as required. This includes verifying totals, ensuring proper coding and ensuring proper approval is obtained.
- Regularly review aged accounts payable balances and address outstanding issues such as banking or address errors.
- Print and thoroughly review vouchers to make sure all required back up/approval is attached and agree to Voucher totals.
- Identify and highlight any exceptions for follow up with Finance and Program personnel. For credit card programs, reconcile the charges to the credit card statements to ensure adequate backup.
- Enter approved vouchers into finance software. Ensure that the checks are distributed in accordance with program requirements. Make all the additional back-up copies that are required to support the reimbursement submissions with the funding sources.
- Ensure that all account payable back up is properly filed and maintained, including electronically once implemented.
- Review vendor statements to confirm all invoices have been received and processed.
- Investigate and resolve vendor inquiries, including invoice and payment issues, by collaborating with suppliers and staff.
- Process vendor refund requests as needed.
- Provide regular updates to management regarding the status of invoice payments.
Qualifications:
- Bachelors’ Degree from an accredited college or university in a related discipline; OR a High School diploma plus accounting experience.
- 2-3 years of A/P experience required.
- Veteran preferred; bilingual preferred.
- Demonstrated capacity to communicate effectively including strong verbal and written communications skills; customer service oriented, with ability to engage professionally with culturally and linguistically diverse staff and external stakeholders including the Finance and Program team members.
- Basic knowledge of Excel and Word would be required. Knowledge of Abila software a plus.
