Executive Administrative Assistant

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time-sensitive material. - Familiar with a variety of the field's concepts, practices, and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls - Organize and schedule meetings and appointments. - Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Take dictation.
• Research and create important presentations and develop processes.
• Generate reports.
• Handle multiple projects.
• Prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Must Have

• Calendar management. Organize and schedule meetings and appointments. Proficient in Outlook.
• Expense reporting
• Proficient in FCM (booking travel)

Nice To Have

• English language skills
• Basic office 365 skills
• Communication and coordination skills
• Attention to detail and strong follow-up skills