Court Services Clerk (JL-38467)

Description

CLOSING DATE: January 24, 2025

POSITION: Court Services Clerk

SALARY: $20.00 per hour

REPORTS TO: Chief Judge

LOCATION: Tribal Court; Nespelem, Washington

Basic Functions: This is a non-exempt position. Incumbent assists with daily clerical needs of the Tribal Court and is expected to handle highly confidential information in a professional and courteous manner.  Will be expected to develop thorough knowledge of the Tribal Justice System and Law and Order Codes of the Confederated Tribes of the Colville Reservation.

Qualifications

MINIMUM QUALIFICATIONS:

Education and Training: 

• Requires a high school diploma or equivalent, and two (2) years of court services clerical or work experience demonstrating the ability to perform the duties of the position.

• Requires a valid driver’s license and must be eligible for the Tribes’ vehicle insurance.

Knowledge, Skills, and Abilities: 

• Requires knowledge of traditional and cultural aspects of the Colville Indian Reservation  (preferred). 

• Requires basic knowledge of ordinances, statutes, and laws within the scope of the Court’s jurisdiction.

• Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. 

• Requires basic knowledge in Tribal Court procedures and process or willingness to learn. 

• Requires knowledge of electronic court management system or willingness to learn.  

• Requires knowledge in Microsoft Programs.

• Requires knowledge in operating basic office equipment. 

• Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

• Requires excellent computer skills including proficiency in the use of Microsoft Office programs including Word, Excel, PowerPoint, Publisher, and Outlook.  

• Requires skill in effective oral and written communication skills. 

• Requires a high level of accuracy, attention to detail and strong work ethic.

• Must remain above the political influences in the community.

• Must maintain impartiality of the court.

• Must maintain strict confidentiality of court proceedings, records and documents.

• Requires sufficient human relations skills to make present a positive image of the department, convey technical information to others, and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.

• Requires the ability to perform all of the duties of the position efficiently and in an open environment with interruptions and distractions. 

• Must be able to perform clerical and secretarial work with speed and accuracy. 

• Requires the ability to use a personal computer to produce correspondence and reports, and type/keyboard accurately. 

• Requires the ability to maintain confidentiality of private and sensitive information. 

• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. 

• Requires ability to provide routine office support, i.e., process incoming mail, assist clients with forms, and type correspondence, preferred. 

• Must possess the ability to work independently or within a team.  

• Requires the ability to manage multiple priorities and adjust to changing priorities in a professional manner.

• Requires the ability to operate standard office equipment. 

• Must be able to adapt quickly to emergency situations and schedule changes.  

• Requires the ability to collaborate with judges, court clerks, attorneys, officers and health professionals, etc.

•  Requires the ability to speak in a court room setting when necessary.

• Requires the ability to work in high stress and/or violent situations and manage difficult people.

• Requires the ability to dress appropriately to maintain and enhance the professional image of the Tribal Court.

• Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the Tribal government and its services.

• Must be able to function indoors in an office environment engaged in work of primarily a sedentary nature.  

• Requires ambulatory ability to stand for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work.

• Requires the ability to use near vision to read printed materials. 

• Requires auditory ability to carry on conversations in person and over the phone.

• Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions.

•  Require the ability include walking; stooping, bending and the ability to lift 25 pounds and able to sit for long periods of time.  

• Requires the ability to drive in adverse weather and road conditions when travel is assigned. 

• Requires the ability to work extended hours, weekends and to be on-call as is required of this position.

• Requires the ability to travel for training when necessary.

• Must represent a healthy lifestyle free from non-prescribed chemicals during term of employment.

• Must notify immediate supervisor of any involvement with law enforcement, which is not work related within 72 hours.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.  In addition, this position may be subject to pre-employment background clearances.  If applicable, these clearances must be maintained throughout employment.

INFORMATION: Confederated Tribes of the Colville Reservation, Human Resources Office, P. O. Box 150, Nespelem, WA  99155, jaycee.ferguson.hrs@colvilletribes.com. 509-634-2846

Salary : $20