Police Records Coordinator (JH-40211)

CLOSING DATE: February 14, 2025

POSITION: Police Records Coordinator

SALARY: $22.84-$29.15, per hour

REPORTS TO: Chief of Police

LOCATION: Colville Tribal Police Department, Nespelem, WA

Basic Functions: Coordinates and prioritizes workflow and performs a variety of technical clerical duties for Police Services such as, but not limited to, entering and accessing data to secure law enforcement databases, reviewing paperwork for uniformed personnel, entering information for evidence and lost/found property onto interagency databases, solving complex data conflicts, training other specialists, and assisting with incident reporting.

MINIMUM QUALIFICATIONS:

Education and Training:

• Typically requires a high school diploma, and five years of clerical, records, or dispatch experience in a law enforcement, fire, or security environment.
• May require a valid drivers license.
• Requires the highest level of certification to enter and access law enforcement databases within a reasonable time.

Knowledge, Skills, and Abilities:

• Requires in-depth knowledge of ordinances, statutes, laws, general orders, policies and procedures related to processing, storage, and retrieval of records and documents used in law enforcement.
• Requires advanced-user knowledge of law enforcement computer-aided databases including protocols and administrative rules regarding access, use and dissemination of data.
• Requires basic knowledge of general municipal court procedures and processes.
• Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.
• Requires business mathematics skills to compute sums and statistics.
• Requires skill in using and troubleshooting various standard office machines.
• Requires skill using the English language, grammar, spelling, punctuation, proofreading/editing, to prepare and edit reports.
• Requires sufficient human relations skills to convey a positive image of the department, convey technical information to others, and use patience and sensitivity in dealing with a diverse population.
• Requires the ability to perform all of the duties of the position efficiently and in an open environment with interruptions and distractions.
• Requires ability to perform clerical and secretarial work with speed and accuracy.
• Requires ability to interpret, explain and apply knowledge of department organization, operations, programs, functions and special terminology when performing assignments.
• Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Requires the ability to work cooperatively with staff, external organizations, and the public using patience and courtesy.
• Requires the ability to use a personal computer to produce correspondence and reports, and type/keyboard accurately.
• Requires the ability to maintain confidentiality of private and sensitive information.
• Requires the ability to train, schedule, and assign work to others to balance office workload.
• Requires the ability to complete police standards training and earn a certificate for access to law enforcement databases.
• Requires the ability to work varying shifts.
• Requires the ability to solve complex data problems.
• Requires the ability to work as contributing member of a team, work productively and cooperatively with other teams and external customers, and convey a positive image of the Tribal government.
• Requires ability to function indoors in an office environment engaged in work of primarily a sedentary nature.
• Requires ambulatory ability to sit for extended periods of time, to use microcomputers and peripheral equipment, accomplish other desktop work.
• Requires the ability to use near vision to read printed materials.
• Requires auditory ability to carry on conversations in person and over the phone.
• Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED.

If required of this position, you must possess and maintain a valid Washington State drivers license and be eligible for the Tribes Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

INFORMATION: Confederated Tribes of the Colville Reservation, Human Resources Office, P.O. Box 150, Nespelem, WA 99155, (509) 634-2501. jamie.holeman.law@colvilletribes.com