Accounts Payable Clerk

This job description is for an Accounts Payable/Receivable Clerk, responsible for supporting various accounts payable (AP) and accounts receivable (AR) functions within the organization.

Key Responsibilities:

• Accounts Payable (AP):
• Ensure accurate and timely handling of accounts payable for assigned profit and cost centers.
• Review invoices for proper approval and accuracy in coding based on company guidelines.
• Produce reports (e.g., pre-check register, payables aging) on time and accurately.
• Process payments as directed by management, ensuring invoices are verified before payment release.
• Maintain organized records for all AP transactions and related documents.
• Verify vendor statements to vendor accounts.
• Issue sales tax exemptions for non-taxable purchases.
• Accounts Receivable (AR):
• Send open AR statements to customers.
• Prepare aged AR reports for month-end and other required periods.
• Organize and file AR-related documentation.
• Assist in AR audit requirements for interim and year-end audits.
• Post payments to customer accounts.
• General Duties:
• Communicate with vendors, field offices, and management regarding invoice processing, payments, and inquiries.
• Maintain compliance with accounting principles and company procedures.
• Handle basic tasks like calculations, postings, and verification of invoice payments.
• Other Duties:
• Support ad hoc projects as needed.

Qualifications:

• Education/Experience: High school diploma with 1-2 years of related experience.
• Skills:
• Ability to read, interpret, and communicate effectively through written and spoken formats.
• Basic math skills to calculate discounts, interest, and percentages.
• Strong problem-solving and analytical abilities.

Reasoning Ability:

• Ability to define problems, gather data, analyze facts, and draw logical conclusions while dealing with technical instructions.

This role requires detail-oriented individuals who can manage both AP and AR tasks, stay organized, and communicate clearly with both internal teams and external vendors.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounts payable: 1 year (Preferred)
• Accounts receivable: 1 year (Preferred)

Work Location: In person

Salary : $19 - $24