What are the responsibilities and job description for the Administrative Assistant position at Confidential?
· Answer phones and direct as needed
· Assist customers that come into the office
· Create work orders for service calls
· Enter small contract jobs in foundation
· Enter acknowledgements, material reqs and credit backs daily.
· Tracking backordered material to make sure they arrive on time
· Inform electricians/project managers when material arrives
· Monthly safety talks
· Fulfil material orders from field crew.
· Filing, both paper and digitally.
· Issue purchase order’s
· Take customer card payments and apply in foundation
· Fill out job applications with vendors for job accounts
· End on fiscal year inventory
· Handle freight claims as needed
· Enter contract jobs into Job Index via excel
· Accounts Payable invoices and statements
· Credit Card invoices and statements monthly
· Accounts Receivable invoices, mail or email to customer.
· Certified payroll reports
· Maintain office supply stock and order when items are running low as well as special requests from other staff.
· Assisting in any task as needed from other staff.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Coos Bay, OR 97420 (Required)
Work Location: In person
Salary : $18 - $20
