What are the responsibilities and job description for the Administrative Assistant position at Confidential?
Job Overview
The Administrative Assistant is responsible for providing high-level administrative support to ensure the efficient operation of the office or department in a fast-paced environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate is proactive, resourceful, self-motivated, and a strong communicator.
The Administrative Assistant will work closely with office and Production to the ensure efficient operation of the office or department by managing schedules, organizing information, coordinating communications, maintaining records.
Responsibilities
- Manage and organize schedules, appointments, and meetings for team members and executives.
- Prepare, edit, and distribute correspondence, reports, memos, and other documents.
- Serve as a point of contact for internal and external communications, including answering phone calls and emails.
- Maintain and organize digital and physical filing systems to ensure easy access to information.
- Monitor and manage office supplies inventory and order new supplies as needed.
- Perform general clerical duties such as photocopying, scanning, and mailing.
Qualifications
- High school diploma or equivalent; associate or bachelor’s degree in business administration or a related field is a plus.
- Proven experience as an administrative assistant, secretary, or similar role.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
- Excellent organizational and time-management skills.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Please list your desired minimum rate of pay.
Ability to Commute:
- Dothan, AL 36304 (Required)
Ability to Relocate:
- Dothan, AL 36304: Relocate before starting work (Required)
Work Location: In person
