What are the responsibilities and job description for the Administrative Assistant position at Girls Inc. of Dothan?
Administrative Assistant Job Description
The Administrative Support Position is a vital and integral part of ensuring operations run smoothly. As such, your position requires you to be dedicated, loyal, and have impeccable work ethics.
JOB TITLE: Administrative Assistant
REPORTS TO: Executive Director
I. QUALIFICATIONS:
- Experience in customer service and handling money.
- Computer software experience.
- Ability to multi-task and be self-directed.
- The desire and ability to work with youth.
- Flexibility
II. AREAS OF RESPONSIBILITY:
- Knowledge of Girls Inc. programs, registration fees, registration procedures, etc. Provide prospective parents face to face or over the phone with information about our programs, fees, etc.
- Prepare check-in and check-out sheets weekly.
- Complete check-in daily to include scanning Compass 360 member cards.
- Prepare receipts for all money received, and balance at the end of every day.
- Follow ALL established check out procedures at ALL times. Ensure all members get checked out with Compass 360.
- Assist in the maintenance of records on all members by entering new members in Compass 360, filing applications, and generating Compass 360 reports as needed.
- Posts all payments and maintains fee balance for members through Quickbooks.
- Provide information and assistance to visitors at the center and ensure all visitors sign in.
- Participates in center opening and closing procedures, as needed.
- Attends and participates in staff meetings, training courses, etc.
- Communicate accurately and effectively with team members.
- Adhere to all Girls Incorporated policies and procedures.
- Assist staff with duties as needed such as making copies, bulletin boards, center clean up, activity prep, etc.
- Clean and maintain your assigned area.
- Maintains positive relationships with parents and children.
- Encourage parents and participants to attend monthly activities.
- Answers the telephone, assists callers and routes calls appropriately.
PLEASE NOTE: Other duties or tasks may be assigned on an as-needed basis by the Executive Director. This job description is not an employment contract, employment is at-will and Girls Incorporated of Dothan reserves the right to alter the job description at any time without notice. This position is part-time, non-exempt.
Job Type: Part-time
Pay: $9.00 - $10.00 per hour
Schedule:
- Monday to Friday
Ability to Commute:
- Dothan, AL 36301 (Required)
Ability to Relocate:
- Dothan, AL 36301: Relocate before starting work (Required)
Work Location: In person
Salary : $9 - $10
