Director of PMO

The purpose of this Project Management Office (PMO) is established to enhance the effectiveness and efficiency of project management objectives. The PMO will work to ensure that all projects under the Technology departments are monitored, tracked, and reported in compliance with the regulations set forth by the SEC *Security Exchange Commission”. The PMO will aim to standardize project management process across the organization, and to provide a centralize department across the organization.

• Achieve successful outcomes of projects that are on-time and in within scope
• Align projects across cross-functional departments and teams
• Define Metrics for success, setting performance indicators to evaluate project success, health, and risk management.
• Provide Governance. to improve project deliverables

1. Objectives

Portfolio Management and alignment with business strategy:

• Prioritize Projects: Establish a prioritization framework by obtaining a priority list of projects that senior management communicates as high-value projects.
• Portfolio Review and Monitoring: Conduct periodic portfolio reviews to ensure project alignment, address project risks and project status.

Reporting & Monitoring:Establish and implement a project tracking framework for the purpose of monitoring project progress, health, risks, outcomes, project performance analysis, and provide timely reports to stakeholders.

Standardization: PMO should lead in establishing and promoting project management practices and methodologies across all IT related projects.

Stakeholder Engagement: Facilitate communication and collaboration across functional teams and stakeholders to ensure alignment and support for project objectives.

1. Scope

In Scope:

• Development of PMO governance structure and processes to include the creation of project management templates and document standards.
• Implementation of a project management framework for project tracking and monitoring.
• Establishment of performance metrics and reporting mechanics.
• Creation of quarterly REG SCI Reports
• Creation of change management daily end of day report and facilitation of CAB (Change Approval Board) daily meeting.
• Facilitate weekly functional team meetings to focus on projects status, and internal communication with teams to drive project deliverables and a successful outcome.

Out of Scope:

• Direct management of individual projects, meaning that the PMO will support but not execute projects.

1. Stakeholders Communication

• Develop standardize reporting templates for stakeholders.
• Establish communication protocols which define how and when communication should take place between the PMO and stakeholders.
• Stakeholder engagement – Encourage and engage key stakeholders throughout the project lifecycle for feedback and buy-in i.e. stakeholder approvals on milestone deliverables and timelines.

1. Milestones

• By achieving these milestones, the PMO can aid the organization in successfully manage projects, mitigate risks, ensure regulatory compliance, and drive business value by aligning with the organizational goals.
• Cross-functional Collaboration function as the facilitator to ensure the alignment between departments such as Operations, Trade Operations, Legal, Business Strategy, Compliance, and IT as it relates to project timelines and deliverables.
• Drive Value Realization to include focusing on delivering tangible business value through projects, ensuring intended outcomes and strategic benefits are achieved.
• Governance Framework:
• Governance Model utilizing SDLC (software development lifecycle) and formal project management processes.
• Incorporate Lessons Learnt into Future Projects: Develop a lesson learnt framework to incorporate and prove insights from completed project to improve methodologies, schedules, and performance in future projects.
• Optimize processes and enhance reporting thru a continuous refinement of processes to increase efficiency, and improve transparency.
• Regulatory Compliance working with Compliance and Regulatory teams for purpose of ensure adherence to industry regulations and standards.

1. Risks and Mitigation Strategies (By identify these risks and incorporating the risk management strategies defined below, the PMO can improve its ability of delivering successful project outcomes and enhance added value to the organization).

• Risk of Scope Creep which can extended the timelinesMitigation:
• Work with Business Strategy and functional teams to clearly define and document a high-level project scope in the Planning Phase from the onset of the project.
• Periodic reviews of project scope and progress against objectives.

• Improve CommunicationRisk of Ineffective communication with the PMO and stakeholders Mitigation:
• Establish formal communication protocols for status updates, escalation procedures and feedback loop.
• Provide transparency into project status through regular dashboards and reporting.
• Utilize collaboration tools i.e. MS Project, Jira, Excel to foster communication sharing.

• Lack of Stakeholder Buy-inRisk maybe due to insufficient authority to enforce project management practices, lack of resources.Mitigation:
• Engagement with stakeholders to obtain their buy-in as it relates to PMO design and goal
• The Alignment of PMO goals with the organizational priorities
• Establishing clear communication and demonstrate value added through pilot projects.