Part-Time Legal Assistant

Part-Time Legal Assistant | Client Services Coordinator (15-20 hrs/week)

Monticello, MN | Growth Potential | This position is in-person

We are a growing estate planning law firm with a focus on providing premium estate planning services to clients. This also entails probate and trust administration, as well as real estate law and small business law. We are seeking a detail-oriented, tech-savvy, and highly organized Legal Assistant & Client Services Coordinator to join our team. This role is ideal for someone looking to continue developing their hands-on legal experience while supporting a dynamic legal practice.

What You’ll Do:

• Support the attorney in case management, scheduling, client communication, and administrative tasks.
• Prepare and draft basic legal documents related to estate planning, probate, and real estate law.
• Oversee and collaborate with a virtual assistant to ensure seamless workflow and office efficiency.
• Assemble and organize client files for legal proceedings and estate planning meetings.
• Manage file and document processing and ensure accurate record-keeping.
• Run client meetings, take notes, and coordinate follow-ups to keep cases moving forward.
• Maintain strict confidentiality and uphold the highest level of professionalism.
• Utilize Microsoft Word, Outlook, and Excel for document creation, email management, and data tracking.
• Identify workflow improvements and implement systems for efficiency.
• Handle general office tasks such as scanning, mailing, and maintaining office organization.

What We’re Looking For:

• Strong communication, organization, and customer service skills
• Great attention to detail and ability to manage sensitive information with discretion
• Proficiency in Microsoft Word, Outlook, and Excel; other apps and tech tools to be learned as well
• Ability to work independently, take initiative, and manage multiple priorities
• Comfortable working directly with clients, running meetings, and assisting in legal matters
• A go-getter mindset with a proactive approach to problem-solving
• Someone who is not afraid to point out inefficiencies and help the team improve workflows.

Being detail-oriented and tech-savvy is essential for this role. To ensure applicants possess these qualities, please make sure that the font used for your name on your resume is bold, italicized, underlined, and in a non-black color before submitting your application and resume. Applications that do not follow these instructions might not be considered, as attention to detail is a key requirement for this position.

Work Schedule & Growth Potential:

• 15-20 hours per week to start, with likelihood of growth to a full-time position
• In the initial phase, the majority of hours must be in-person during business hours for direct collaboration with the attorney
• Compensation based on experience

Why This Role is a Great Opportunity:

• Hands-on legal experience in estate planning, probate, and real estate law. You will have experience working directly with clients.
• Exposure to drafting legal documents and supporting real client cases.
• Opportunity to oversee and manage our Virtual Assistant and develop workflow strategies.
• Ideal for someone looking to build a legal career and gain valuable law firm experience.
• Great flexibility in your own work schedule during the course of normal business hours.

$18 - $28 hourly

• Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
• Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines

• Support the attorney in case management, scheduling, client communication, and administrative tasks
• Prepare and draft basic legal documents related to estate planning, probate, and real estate law
• Oversee and collaborate with a virtual assistant to ensure seamless workflow and office efficiency
• Assemble and organize client files for legal proceedings and estate planning meetings
• Manage heavy file/document processing and ensure accurate record-keeping
• Run client meetings, take notes, and coordinate follow-ups to keep cases moving forward
• Maintain strict confidentiality and uphold the highest level of professionalism
• Utilize Microsoft Word, Outlook, and Excel for document creation, email management, and data tracking
• Identify workflow improvements and implement systems for efficiency
• Handle general office tasks such as scanning, mailing, and maintaining office organization

• Comfortable working with all Microsoft Office products
• Organizational skills and communication skills are necessary for this position
• Some college is preferred; high school diploma or equivalent is required
• Experience with legal software, litigation case management, and docketing programs
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
• 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant

• This position is in-person
• Strong communication, organization, and customer service skills
• Attention to detail and ability to manage sensitive information with discretion
• Proficiency in Microsoft Word, Outlook, and Excel. Ability to work independently, take initiative, and manage multiple priorities
• Comfortable working directly with clients, running meetings, and assisting in legal matters
• A go-getter mindset with a proactive approach to problem-solving

Conroy Law Office, Ltd was founded by Stephen Conroy over 30 years ago to provide excellent legal services to the Monticello community and beyond. Steve started the firm with a focus on helping people navigate challenging legal issues and found profound fulfillment in offering clarity and solutions to clients.

Initially, we operated as a general practice, tackling diverse cases that brought new challenges daily. We have now narrowed our focus to estate and legacy planning, we could offer deeper expertise and create comprehensive, empowering client experiences rather than transactional services.