What are the responsibilities and job description for the Accounts Payable/Accounts Receivable position at CONSOLIDATE ELECTRICAL DISTRIBUTORS INC. - MODESTO?
Accounts Payable/Accounts Receivable Clerk
Manage the Accounts Receivable, Accounts Payable, and general back office functions of the business, providing financial, clerical, and administrative support. Maintain daily operation of paper flow ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling vendor invoices according to established policies and procedures in an efficient, timely and accurate manner. Reconcile monthly General Ledger Detail and annual inventory package, clarifying and/or correcting any discrepancies. Maintain the physical and electronic record keeping systems for storage of documents in accordance with internal audit guidelines. Provide timely, courteous, and professional customer service over the phone and via email. General discretion and judgement will be exercised routinely in the execution of the job duties.
Consolidated Electrical Distributors, Inc.
In 1957, the two locations of the Electric Corporation of San Francisco became CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC. CED has since expanded into a coast-to-coast network of sales and distribution warehouses with more than 700 locations nationwide. The CED management philosophy allows each manager to operate an independent business or “Profit Center” by remaining sensitive to local customers’ needs while still benefiting from the advantages afforded to a national distributor. Managers are guided by the principles of “Service, Integrity and Reliability.”
ESSENTIAL JOB FUNCTIONS:
RESPONSIBILITIES:
General Back Office
- Maintain files and records in a clean, efficient, and accessible manner; and in accordance with company policies
- Answer telephones and direct incoming calls to team members
- Complete monthly GLD/DS Reconciliation
- Complete Annual Inventory Reconciliation within 60 days of physical inventory
- Manage/reconcile petty cash and change fund
- Set up new customer and job accounts
- Control office supplies
- Check mail
Accounts Payable
- Monitor shared AP email, sending vendor and expense invoices to appropriate central inboxes for processing
- Receive product in system
- Verify, reconcile, and process vendor invoices for payment
- File records in the appropriate files
- Process debit memos prior to returns
- Process vendor credits and debit cancellations
- Research vendor statements monthly
- Close purchase orders
- Process intercompany invoices
- Process Expense batches per payables calendar (& GL account list)
- Use web login for certain expense invoices, downloading and processing appropriate PDF from portal
- Maintain electronic filing system to store vendor and expense invoices in accordance with internal audit guidelines
Accounts Receivable
- Process customer invoices within one day of shipment
- Check costing on all special-order sales registers
- Bill customers for direct invoices within one day of receipt
- Complete input verification and end of day processes
- Help process credit card and cash/COD payments
- Bank deposit weekly or if collections reach $500
- Process customer credit memos for returns
- Process intercompany billings
- Develop understanding of CED accounts
- Maintain up-to-date customer account information in system and appropriate files
MINIMUM QUALIFICATIONS:
- Excellent written and verbal communication skills
- Proficient in using computers and common office software program
- Strong organizational and time management skills
- High degree of attention to detail, accuracy, and confidentiality
- Excellent analytical, problem solving, and decision-making skills
- Current, valid driver’s license with acceptable driving record
- High School Diploma or GED
- Authorization to work in the United States
PREFERRED QUALIFICATIONS:
- Knowledge of general accounting principles
- 1 years Accounts Payable/Receivable experience
- 1 years Customer Service experience
- Associates degree from two-year college or technical school; Bachelor’s degree
- Ability to achieve organizational excellence by displaying exceptional motivation, competency, and desire to learn
WORKING CONDITIONS:
- This position operates in an office environment which requires sitting and working at a computer workstation for extended period
- Team environment with multifaceted groups and personnel
Compensation and Benefits:
- Competitive Compensation
- Opportunity for Advancement
- Medical, Dental and Vision plans
- Paid Time Off, Paid Holidays
- Health Savings Account (HSA)
- 401k with industry leading Company Match
- Company Paid Life Insurance, Short-Term Disability and Long-Term Disability Insurance
- Product Discounts
THE INFORMATION CONTAINED HEREIN IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND QUALIFICATIONS REQUIRED OF INDIVIDUALS PERFORMING THE JOB. THE QUALIFICATIONS DETAILED IN THIS JOB DESCRIPTION ARE NOT CONSIDERED THE MINIMUM REQUIREMENTS NECESSARY TO PERFORM THE JOB, BUT RATHER AS GUIDELINES. THEY MAY VARY FROM POSITION TO POSITION.
CED IS AN EQUAL OPPORTUNITY EMPLOYER/DISABILITY AND VETERAN STATUS
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: No less than 40 per week
Benefits:
- Profit sharing
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Ability to Commute:
- Modesto, CA 95356 (Required)
Ability to Relocate:
- Modesto, CA 95356: Relocate before starting work (Required)
Work Location: In person
Salary : $22 - $28