HR and Payroll Manager

Company Overview:
Our Commercial Construction company is a well-established and growing company, dedicated to fostering a collaborative and supportive work environment. We are currently seeking a highly motivated and detail-oriented HR/Payroll Specialist to join our team. This role will offer a dynamic mix of HR and payroll responsibilities, ensuring accurate processing of payroll, benefits administration, and HR support while maintaining compliance with industry regulations.

Job Description:
The Human Resources Manager/Payroll Specialist will be responsible for a variety of HR duties, including employee relations, benefits administration, and payroll management. This position involves handling weekly payroll processing, certified payroll for applicable projects, benefits reconciliation, and assisting with yearly audits. Additionally, the specialist will utilize QuickBooks to maintain payroll and HR-related records, ensuring financial accuracy and smooth processing. This is an ideal opportunity for someone who thrives in a fast-paced environment and is looking to contribute to a growing organization.

Key Responsibilities:

Human Resources Duties:

• Assist with recruitment efforts, including job postings, interview scheduling, and candidate communications.
• Oversee employee onboarding and offboarding, ensuring a smooth transition.
• Maintain accurate and confidential employee records and data.
• Administer employee benefits programs, including health insurance, retirement plans, and other company-sponsored benefits.
• Serve as a resource for employees regarding HR policies, benefits, and employee relations issues.
• Ensure compliance with local, state, and federal labor laws and regulations.
• Assist in organizing training and development programs for employees.

Payroll Responsibilities:

• Process and administer weekly payroll for all employees for 2 corporations, ensuring accuracy and compliance with company policies. Oversee weekly payroll for AZ Corporation.
• Prepare and submit certified payroll reports for applicable contracts or government projects, ensuring compliance with prevailing wage laws and federal davis bacon.
• Reconcile benefits deductions and ensure they are properly accounted for in payroll.
• Address and resolve any payroll discrepancies or issues promptly.
• Generate payroll-related reports for management, finance, and auditing purposes.

Certified Payroll and Benefits Reconciliation:

• Ensure timely and accurate submission of certified payroll reports for union and government contracts.
• Reconcile employee benefits, including health insurance, retirement plans, and other benefits, on a regular basis.
• Coordinate with vendors and third-party administrators to resolve any discrepancies or issues related to benefits.
• Process and pay monthly training fees to appropriate apprentice program

Yearly Audits:

• Assist with annual audits, including preparation of necessary documents and reports related to payroll, benefits, and HR records.
• Ensure all payroll and HR records are maintained in accordance with legal and company requirements.
• Work closely with external auditors to ensure a smooth and successful audit process.

QuickBooks Knowledge and Recording:

• Utilize QuickBooks to accurately record payroll transactions and maintain payroll-related data.
• Ensure all payroll and HR-related financial entries are accurately recorded in QuickBooks, aligning with company accounts and reports.
• Reconcile payroll accounts in QuickBooks, ensuring all payroll expenses and deductions are properly accounted for and documented.
• Generate payroll-related reports in QuickBooks for management and finance teams.

Qualifications:

• 5 years experience in Human Resources and payroll processing, preferably with a focus on certified payroll and benefits administration.
• Bilingual-Spanish (Recommended).
• Certified Human Resources Professional (SHRM-CP/SHRM-SCP or similar).
• Strong knowledge of QuickBooks for payroll processing and recording
• Knowledge of federal and state payroll regulations, including certified payroll requirements and California prevailing wage laws.
• Strong understanding of benefits administration and reconciliation processes.
• Excellent organizational skills and the ability to manage multiple tasks with attention to detail.
• Knowledge of Outlook, Excel, and Word.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive employee information with professionalism and integrity.

Job Type: Full-time

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Language:

• Spanish (Preferred)

License/Certification:

• SHRM Certified Professional (Preferred)

Ability to Commute:

• Corona, CA 92878 (Required)

Work Location: In person

Salary : $70,000 - $85,000