What are the responsibilities and job description for the Administrative Assistant - Construction position at Construction?
About Us: The triads preferred Design Build Company is a licensed, fully insured contracting firm that has served the Triad area for more than 30 years. Our goal is to bring the highest quality of service, professionalism, and craftsmanship to any construction project, no matter how great or small. We are looking to hire a construction administrative assistant.
Benefits for our Administrative Assistant include:
- PTO & Sick Time
- Health Insurance
- Professional development assistance
Responsibilities for our Administrative Assistant include:
- Answer multiple phone lines and respond to customer’s questions or concerns. Route calls to the appropriate party. Take phone messages and distribute them.
- Greet visitors, respond to questions, provide basic information, documents or instructions, and route to proper office staff.
- Sort and distribute mail to appropriate office staff.
- Provide consistent, quality verbal and written communication within the office, via email or telephone.
- Assist in filing and organizational duties
- Assist estimating staff with customer requests for estimates, in the data entry and follow-up capacity.
- Set-up and maintain office appointment calendars, phones, emails, etc.
- Compile and maintain job site notebooks
- Audit and request and track subcontractor insurance certificates, subcontractor packets and W-9’s. Enter into Company Construction Management Program
- Maintain ongoing list of office supplies and order as appropriate and keep office clean and organized
- Perform data entry into Quickbooks and Company Construction Management Program
- Generate pre-developed reports and disseminate on a weekly, monthly, quarterly and yearly basis
- Assist in the preparation and submission of project documentation and permits.
- Support project managers with tracking project progress and updating records.
- Help coordinate subcontractor and vendor communications
- Create content , post to and maintain Social Media Sites
Requirements for our Administrative Assistants include:
- Outstanding customer service skills
- Knowledge of standard office principles and procedures
- Excellent computer skills, including, Microsoft Suite (Word, Excel, Outlook), Quickbooks and ability to learn computer systems quickly and efficiently
- Knowledge and utilization of proper business English, grammar and punctuation
- Skill in using general office equipment such as telephones, fax, copiers and computers
- Experience using Quickbooks Desktop
- Experience developing and managing social media
- Effective communication both orally and written
- Ability to deal effectively with the general public
- Ability to establish and maintain effective working relationships
- Construction related experience a plus
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 – 45 per week
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Application Question(s):
- Are you agreeable with the job description and rate of pay?
- Are you agreeable to undergo a background check and drug screening?
Experience:
- QuickBooks: 2 years (Required)
- Social media management: 2 years (Required)
- administrative support: 2 years (Required)
Ability to Commute:
- Greensboro, NC 27401 (Required)
Ability to Relocate:
- Greensboro, NC 27401: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20
