What are the responsibilities and job description for the Accounts Payable Specialist position at Conterra Ultra Broadband?
Job Description
Job Description
JOB TITLE :
Accounts Payable Specialist
REPORTING TO : Accounting Manager
Location : Charlotte NC - Hybrid (in Office Tues - Thursday)
JOB PURPOSE :
This position is responsible for the receipt, processing, verification and payment of vendor invoices as well as assisting the Accounting department in various AP functions.
POSITION RESPONSIBILITIES :
Perform the Accounts Payable Process, including :
Gather approvals for vouchers.
Input approved vouchers for payment into ERP (currently Dynamics SL).
Code invoices to the appropriate general ledger account.
Ensure the completeness of AP, including tracking expected invoices.
Provide monthly needs for the close of AP, including accruals needed.
Match check documentation to printed checks and include remittance when needed.
Maintain electronic vendor files by obtaining 1099 data, contact and insurance information.
Research and resolve invoice discrepancies with vendor and internal personnel.
Monitor accounts to ensure payments are updated.
Enter and pay company expense reports for the AP credit card.
Administer the company credit card program, including making the monthly online payment and reconciling the company cards to the billing statement.
Order and maintain individual company credit cards, including issuance, cancelations, and limit increases.
Provide supporting documentation during audits.
Manage the annual 1099 process including reconciliation of vendor account balances, printing and distributing 1099s and submitting Form 1098 transmittal to the IRS.
Assist in the automation of the AP process during systems implementation.
To ultimately evolve more into an analyst role including vendor analytics with the AI / OCR capabilities of our new AP software
QUALIFICATIONS :
Significant attention to detail and good problem-solving skills.
Ability to excel in a fast-paced and nimble organization.
Thoroughness and strong organizational skills.
Highly motivated, assertive and self-directed.
Good customer service skills for both external and internal customers.
Ability to meet assigned deadlines.
Willingness and ability to improve and streamline processes.
EXPERIENCE REQUIREMENTS :
Bachelor’s degree in Accounting, Finance or Business Administration preferred
5-7 years related work experience
Good computer skills including, MS Office and ERP Systems
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